Senior SharePoint Administrator

BeOne continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.

This role has hybrid work pattern, 3 days per week from our Warsaw office with 2 days remote.

General Description:

We are seeking a highly skilled and proactive Senior SharePoint Administrator to join our Microsoft 365 support team to support the day-to-day administration, performance, and governance of our global multi-geo SharePoint Online environment within Microsoft 365. This position plays a critical role in maintaining platform stability, managing user permissions, supporting site and page design, enforcing governance and security standards, and driving collaboration efficiency across a 15,000+ user organization operating in multiple time zones. The ideal candidate will bring deep technical expertise in SharePoint administration and configuration, a strong understanding of Microsoft 365 services, and the ability to support and optimize a large-scale, enterprise-level SharePoint environment.

This role requires a hands-on professional with strong application administration skills, excellent problem-solving abilities, and a proven track record of supporting and optimizing SharePoint with a customer centric focus in a global, multi-time zone , fast pace environment.

Essential Functions of the job:

SharePoint Administration & Support

• Serve as one of the administrator for SharePoint Online and related M365 collaboration tools (e.g., Teams, OneDrive for Business, Power Platform integrations).
• Manage permissions, access control, and security groups in alignment with organizational policies and compliance frameworks.
• Build, configure, and maintain SharePoint sites, subsites, lists, libraries, views, workflows, and pages according to business requirements.
• Support day-to-day operational tasks such as:
  • Creating and managing site collections and content databases
  • Configuring site templates and web parts
  • Monitoring storage, usage, and quota limits
  • Applying updates, patches, and feature releases
• Provide Tier 2/3 support for SharePoint-related issues escalated from the Service Desk; troubleshoot and resolve complex user or system issues.
• Partner with Microsoft and third-party vendors for incident resolution, service requests, and escalations.
• Maintain system documentation, SOPs, and site inventory; ensure consistent compliance with BeOne governance and retention policies.
• Perform routine health checks, capacity planning, and monitoring of site performance and uptime.

Governance & Compliance

• Enforce corporate SharePoint governance policies, naming conventions, and site provisioning standards.
• Partner with Information Security and Compliance teams to ensure data protection, access control, and retention align with SOX, GDPR, and internal standards.
• Review and manage SharePoint audit logs, permissions audits, and content lifecycle management as needed.

User Enablement & Collaboration Support

• Provide guidance and best practices to business users, site owners, and content contributors.
• Support site owners in implementing workflows, lists, and document management solutions using native SharePoint and Power Automate tools.
• Conduct training and workshops for end users and site administrators to improve adoption and ensure effective utilization.
• Maintain a self-service support model through documentation, FAQs, and learning materials.

Integration & Automation

• Support and maintain integrations between SharePoint and Microsoft Teams, Power BI, Power Automate, and third-party tools.
• Participate in M365 roadmap planning and testing of new SharePoint features before deployment.

Operational Excellence

• Track and report key performance indicators (KPIs) such as uptime, response times, user adoption, and support metrics.
• Continuously evaluate new features, technologies, and process improvements to enhance the user experience and platform efficiency.
• Participate in change management, incident response, and continuous improvement initiatives within the GTS team.

Supervisory Responsibilities: None

Education Required: Bachelor’s Degree in Information Technology or related field/experiences

Qualifications:

• Bachelor’s degree in Information Technology, Computer Science, or related discipline (or equivalent experience).
• 5+ years of experience administering SharePoint Online in a large-scale global enterprise environment.
• Proficiency in SharePoint site and permissions management, PowerShell scripting, and Microsoft 365 admin center.
• Strong understanding of Microsoft Teams, OneDrive, Exchange Online, and Azure AD integration.
• Experience with SharePoint site provisioning, governance, and automation tools.
• Familiarity with Power Platform (Power Automate, Power Apps, Power BI) for workflow and automation.
• Knowledge of information governance, retention, and compliance frameworks (SOX, GDPR, GxP, etc.).
• Excellent troubleshooting and root-cause analysis skills with demonstrated experience resolving complex issues.
• Effective communicator and collaborator across technical and non-technical teams.

Other Qualifications:

• Experience in migration projects (on-prem to SharePoint Online or tenant-to-tenant).
• Scripting experience in PowerShell or equivalent automation tools.
• Understanding of networking, identity management, and Microsoft 365 security.
• Strong process improvement orientation and customer service mindset.
• Working knowledge of computer system validation documentation is a plus.

Travel: 0%

Global Competencies

When we exhibit our values of Patients First, Driving Excellence, Bold Ingenuity, and Collaborative Spirit, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.

• Fosters Teamwork
• Provides and Solicits Honest and Actionable Feedback
• Self-Awareness
• Acts Inclusively
• Demonstrates Initiative
• Entrepreneurial Mindset
• Continuous Learning
• Embraces Change
• Results-Oriented
• Analytical Thinking/Data Analysis
• Financial Excellence
• Communicates with Clarity

We are proud to be an equal opportunity employer. BeOne does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.