Office Manager
Company Details
Berkley Accident and Health is a risk management company that designs innovative solutions to address the unique challenges of each client. With our entrepreneurial culture and a strong emphasis on analytics, we can help employers better manage their risk. We offer a broad range of products, including employer stop loss, benefit captives, provider stop loss, HMO reinsurance, and specialty accident. The key to Berkley’s success is our nimble approach to risk - our ability to quickly understand, think through, and devise a plan that addresses each client’s challenges, coupled with the strong backing of a Fortune 500 company. Our parent company, W. R. Berkley Corporation, is one of the largest and best managed property/casualty insurers in the United States.
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The Company is an equal employment opportunity employer.
Responsibilities
Are you a highly organized professional who thrives in a fast-paced environment and enjoys being the go-to person who keeps everything running smoothly?
We're looking for an Office Manager to serve as the heart of our Hamilton, NJ office, supporting day-to-day operations while partnering closely with senior leadership.
In this highly visible role, you'll have the opportunity to make a meaningful impact on the employee experience, office environment, and executive support functions. No two days are the same. From coordinating office operations and employee events to supporting leadership with travel and administrative needs, you'll play a vital role in helping our team succeed.
This role will be based in our Hamilton, NJ office. We offer a hybrid work schedule with 4 days in the office; and 1 day remote where it makes sense to do so.
What you can expect:
- Culture of innovation, teamwork, supportive colleagues and leaders willing to invest in talent
- Internal mobility opportunities
- Visibility to senior leaders and partnership with cross functional teams
- Opportunity to impact change
- Benefits - competitive compensation, paid time off, comprehensive wellness benefits and programs, employer funded health savings account, profit sharing, 401k, paid parental leave, employee stock purchase plan, tuition assistance and professional continuing education
We'll count on you to:
Keep Our Office Running Smoothly
- Manage office and kitchen supply inventory to ensure the workplace is fully stocked and organized
- Coordinate office furniture, equipment, and space needs
- Arrange repairs and maintenance for office equipment, including copiers and coffee machines
- Serve as the primary point of contact for vendors, building management, shipping providers, and service partners
Track and monitor office-related expenses
- Maintain file storage areas and oversee document shredding processes
- Support special projects and departmental initiatives as needed
Provide Executive & Administrative Support
- Support the New Jersey office leadership team and senior executives with administrative needs
- Coordinate meetings, conference calls, and presentations
- Arrange catering and logistics for meetings and company events
- Professionally answer and direct incoming phone calls
- Manage incoming and outgoing mail, packages, and deliveries
- Welcome visitors and maintain visitor registration and badge processes
Drive Employee Experience & HR Initiatives
- Assist with onboarding, new hire orientation, office tours, and employee programs
- Coordinate employee recognition activities and company events
- Support senior leadership with travel arrangements and expense management
- Participate in office safety initiatives and committees
- Contribute to additional projects that enhance the employee experience
Qualifications
What you need to have:
- 3+ years of experience in an Office Manager, Administrative Assistant, or similar administrative support role
- High School Diploma required
- Strong organizational and project management skills with exceptional attention to detail
- Excellent verbal and written communication skills
- Ability to prioritize competing responsibilities and work independently
- Proactive, resourceful, and solutions-oriented approach
- Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint
What makes you stand out:
- Associate Degree preferred
- Strong interpersonal skills with a collaborative, team-focused mindset
- Ability to build positive relationships across all levels of the organization
- Professional demeanor and commitment to delivering exceptional service