Project Manager

This role is ingrained within our bioanalytical technology teams, providing a variety of project support through all phases of our client services. You will be the glue connecting our internal functions to the actions required of an efficient and quality-driven project process. You’ll experience a broad range of responsibilities spanning study administration, client communications, revenue recognition, and ensuring on-time delivery of project milestones to name a few. This role exists to provide structure and efficiency to our team of scientists, so we can all focus on what we do best.

The best candidates hold an operationally efficient mindset, where project management skills are boosted by natural people skills. You are self-motivated and inspire others in a way that is courteous and respectful, all while balancing firm project boundaries. If you are energized by providing great sponsor experience in a deadline-driven environment, then you’ll be right at home here at BioAgilytix.

This is an onsite position located in our San Diego, CA office.

Essential Responsibilities

• Partner with internal and external stakeholders to define project timelines, ensure projects remain on schedule, and are appropriately resourced.
• Maintain a strong working relationship and open communications with all departments, including Quality Control, Quality Assurance and Sample Management
• Maintain accurate study records including administrative and sample reconciliation activities.
• Coordinate with Central Lab and/or Data Analytic group for Data Transfer Agreement setup and file transfer.
• Track project samples received, tested, and reported.
• Support revenue recognition activities, database systems, and resource planning
• Support Validation and Sample Analysis Projects
• Ensure great customer experience
• Support Operational Excellence Metrics

Minimum Preferred Qualifications: Skilla

• Excellent oral and written communication skills
• High level of proficiency in Microsoft Office (Word, Excel, Outlook)
• Acute attention to detail
• Ability to coordinate multiple projects/tasks while still delivering high quality results under time constraints
• Strong organizational and project administration skills
• Experience working in a GxP environment preferred
• Familiarity with NetSuite

Education/Experience:

• Bachelor's degree in life science, business administration, or related field with not less than two (2) years’ experience in a biotechnology project management or related field; or
• Masters’ degree in life science, business administration, or related field
• Knowledge base in science with the relevant regulations for our industry (preferred)
• Knowledge base and exposure to project management software (MS Project, Smartsheet, or similar)

Supervisory Responsibility:

• This position has no supervisory responsibilities

Supervision Received:

• Infrequent supervision and instructions
• Frequently exercises discretionary authority

Working Environment:

• Primarily office environment
• Routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets
• Potential exposure to skin and lung irritants, toxic materials, and hazardous waste
• Exposure to fluctuating temperatures on rare occasions

Physical Demands (examples):

• Ability to work in an upright and /or stationary position for up to 8 hours per day
• Repetitive hand movement of both hands with the ability to make fast, simple, repeated movements of the fingers, hands, and wrists to operate lab and office equipment
• Frequent mobility needed
• Occasional crouching or stooping, with frequent bending and twisting of upper body and neck
• Light to moderate lifting and carrying (or otherwise moving) objects, including laboratory samples, laboratory equipment, and laptop computer, with a maximum lift of 30 pounds
• Ability to use personal protective equipment and work effectively in freezers as cold as -80°C
• Ability to access and use a variety of computer software
• Ability to communicate information and ideas so others will understand, with the ability to listen to and understand information and ideas presented through spoken words and sentences
• Frequently interacts with others to obtain or relate information to diverse groups
• Requires multiple periods of intense concentration
• Performs a wide range of variable tasks as dictated by variable demands and changing conditions with little predictability as to the occurrence
• Ability to perform under stress and multi-task
• Regular and consistent attendance

Position Type and Expected Hours of Hours:

• This is a full-time position
• Some flexibility in hours is allowed, but the employee must be available during the “core” work hours as published in the BioAgilytix Employee Handbook
• Occasional weekend, holiday, and evening work required