Personal Assistant

Position Overview

We are seeking a highly organized, proactive, and trustworthy Personal Assistant (PA) to provide comprehensive administrative and personal support to a senior executive based in Singapore. The ideal candidate will be detail-oriented, discreet, and capable of managing both professional and personal matters in a fast-paced environment.

Key Responsibilities:

Administrative & Executive Support

• Manage calendars, appointments, meetings, and travel arrangements (local and international)
• Prepare meeting materials, presentations, reports, and follow-up action items
• Handle emails, calls, and correspondence with a high level of professionalism and confidentiality
• Act as a gatekeeper and liaison between the executive and internal/external stakeholders

Personal & Lifestyle Support

• Assist with personal scheduling, reservations, and private appointments
• Coordinate personal travel, visa applications, and accommodation when required
• Support personal errands and ad-hoc requests with efficiency and discretion

Coordination & Organization

• Track deadlines, priorities, and key tasks to ensure smooth daily operations
• Coordinate with vendors, service providers, and external partners
• Maintain proper filing systems for documents, contracts, and records

Requirements:

• Diploma or Bachelor’s degree in Business Administration or a related field is preferred
• Minimum 1-3 years of experience as a Personal Assistant or Executive Assistant, preferably supporting senior management
• Strong organizational and time-management skills with the ability to multitask
• Excellent communication skills in English & Mandarin proficiency is highly preferred
• High level of integrity, discretion, and professionalism
• Proficient in Microsoft Office, Google Workspace, and common communication tools
• Flexible, responsive, and able to work outside standard office hours when required