Event Coordinator

At Bond, we build growth and loyalty for some of the world’s most recognized brands. Behind that work is a team of smart, curious people who care deeply about our clients and each other, and who build something meaningful together.

As an Event Coordinator, you’ll be part of the team behind live experiences for top-tier clients, from corporate meetings and conventions to incentive travel programs. Working alongside our Event Managers, you’ll look after attendees from registration through to on-site and help keep the logistics behind every event running smoothly. If you’re highly organized, thrive on the energy of live events, and are ready to grow your events career, we’d love to meet you.

Responsibilities

• Manage all attendee requirements, including the development of the registration website, management of all attendee lists, and individual communication with attendees.
• Maintain accurate participant information and registrations through regular quality checks.
• Attend and support client meetings and on-site communications as required.
• Assist Event Managers with the development and delivery of events, meetings, and incentive travel programs, including coordinating with suppliers, vendors, venues, and stakeholders on logistics and air travel.
• Source suppliers and vendors, negotiating for best value within budget.
• Gather and share information with relevant stakeholders, such as contact reports, timelines, and commitments.
• Assist with site inspections and on-site event execution, including confirming staffing and workroom requirements.
• Assist with post-event reconciliation, including verifying final supplier billings.
• Use AI tools to work more efficiently, such as drafting attendee communications, summarizing contact reports, and pulling insights from registration data.

Requirements

• 1-3 years of corporate event experience, ideally at an events agency.
• Cvent experience is an advantage, including knowledge of event registration, attendee management, on-site solutions, event website creation, report generation, and using Cvent tools for seamless event execution.
• Proven ability to meet tight deadlines while juggling multiple projects in a fast-paced environment with changing priorities.
• Strong technical skills, including proficiency in Microsoft Office (Word, PowerPoint, Outlook) and advanced Microsoft Excel skills to prepare monthly spreadsheets and reconcile supplier and client contracts, with the ability to quickly learn and adapt to new technologies.
• A curious, hands-on approach to AI tools and automation, with a willingness to try new ways of working and share what works with the team
• Excellent interpersonal, planning, organizational, presentation, and professional communication skills (written and verbal).
• Ability to work cross-functionally and collaboratively with suppliers, vendors, and clients to plan, execute, and deliver on-site events.
• Flexibility in work schedule, including willingness to work early mornings, evenings, weekends, and to travel as required.

Benefits

Use of Artificial Intelligence (AI): Bond uses AI tools during parts of the screening, assessment, and selection process, supporting a fair and efficient hiring process. We welcome applications from all qualified candidates; however, only those selected for an interview will be contacted.

Vacancy Type: This posting is for an existing vacancy.

Compensation: The expected base salary compensation for this role is $50,000 to $62,500 CAD annually.

The actual base salary compensation will vary depending on local market conditions, geography, and relevant job-related factors such as skills, qualifications, experience, and education/training.

At Bond, we believe compensation is more than a salary. Our Total Rewards program is designed to help you grow your career, support your well-being, and keep you meaningfully connected:

Flexibility: A hybrid work model and flexible vacation offers agility to meet the needs of our global business and workforce, allowing us to inspire the best from our people.

Moments that matter: Social events like F1rst Thursdays, Kick-Off gatherings, and holiday parties make it easy to build relationships and have fun.

Health & Wellness support: Competitive healthcare and wellness benefits that care for both body and mind, including Medical, Dental, Vision, Health Care Spending Account, Employee Assistance Program, access to 24/7 virtual healthcare and/or consultation services for you and your family - all available from your first day.

Future-focused: Retirement planning assistance with company matching.

Career development: Access to learning programs, mentorship, stretch projects, and internal mobility to keep you moving forward.

Celebrating your impact: Recognition programs for individual and team achievements, peer-nominated awards, and service anniversaries.