Senior Conveyancing Secretary

Bothas, an established legal practice, is seeking an experienced Senior Conveyancing Secretary to join its team in Empangeni/Richards Bay.

The successful candidate must have strong technical conveyancing knowledge and be able to manage property transactions independently from instruction through to registration, payout and final accounts. This is a senior position requiring proven practical experience, accuracy and the ability to manage a varied conveyancing portfolio with minimal supervision.

• Independently manage conveyancing transactions from receipt of instructions through to registration, payout and final accounts.

• Handle regular property transfers, divorce transfers, expropriation transfers and deceased estate transfers.

• Manage conventional and sectional title transfers involving residential, commercial, industrial and agricultural properties.

• Prepare and process sale agreements, addendums and related ancillary documentation.

• Handle private, home loan, further, notarial and commercial bond registrations.

• Prepare and attend to antenuptial contracts, notarial leases and servitudes.

• Attend to VAT and Transfer Duty matters, including relevant SARS submissions and capturing.

• Obtain and process rates, water and other clearance certificates.

• Liaise with clients, estate agents, banks, attorneys, deeds offices, municipalities and other relevant stakeholders.

• Monitor transaction progress, manage deadlines and ensure compliance with legal and regulatory requirements.

• Maintain accurate records and ensure all conveyancing documentation is properly prepared and filed.

• A relevant qualification in Conveyancing, Paralegal Studies, Legal Secretarial Studies or a related legal field will be advantageous.

• 3–5 years of proven senior conveyancing secretarial or paralegal experience, supported by traceable references.

• Demonstrated ability to manage conveyancing transactions independently from instruction to finalisation.

• Practical experience in regular, divorce, expropriation and deceased estate transfers.

• Experience with conventional and sectional title transfers across residential, commercial, industrial and agricultural properties.

• Practical experience in bond registrations, including private, home loan, further, notarial and commercial bonds.

• Experience with antenuptial contracts, notarial leases and servitudes.

• Knowledge of VAT, Transfer Duty, SARS processes and clearance certificates.

• Proficiency in relevant conveyancing systems, including:

  • Legalsuite

  • LexisConvey

  • E4

  • L@W

  • WebConvey

  • Ratesclearance.com

  • Windeed

  • LexisKYC

• Proficiency in Microsoft Office, particularly Word, Excel, Outlook and Teams.

• Own reliable transport.

• Ability to commence employment as soon as possible.

Please note: This is not an entry-level or general administrative position. Candidates must have substantial practical conveyancing experience and be able to manage transactions independently. A qualification alone, without the required practical experience, will not be sufficient.

Advantageous Experience

• Opening township and sectional title registers.

• Registration of real rights of extension and linked applications.

• Subdivisions and consolidations.

• Property development and related conveyancing transactions.

Key Competencies

• Strong technical conveyancing knowledge.

• Excellent attention to detail and accuracy.

• Ability to work independently and take ownership of transactions.

• Strong organisational and time-management skills.

• Ability to manage multiple transactions and meet strict deadlines.

• Professional communication and stakeholder management skills.

• Self-motivation, accountability and a proactive approach.

• Strong client service orientation.

• Join an established legal practice with a strong focus on conveyancing.

• Take ownership of transactions and apply your technical expertise.

• Work with a varied portfolio of property transactions.

• Contribute to a professional team committed to service quality and client satisfaction.

Location

Richards Bay / Empangeni, KwaZulu-Natal.

Candidates outside the area may be considered if they can start immediately and make their own arrangements to meet the location requirements. Relocation or transport arrangements must not delay commencement.

Interested candidates should submit an updated CV detailing their conveyancing experience, the types of transactions they have managed independently, the conveyancing software they have used and traceable references.

Only applicants who meet the practical experience and technical requirements will be considered.

Should you not hear from us within two weeks after the closing date, please consider your application unsuccessful.