Production Admin

Duties and Responsibilities:

• Prepare and raise write-off forms for management approval. Perform corresponding SAP transactions and ensure proper filing for audit purposes.

• Create cases in Salesforce for any issues related to receiving discrepancies or goods movement.

• Perform stock transfers (BIN to BIN) in the SAP system.

• Conduct Goods Receipt in SAP for White Oil bulk deliveries, ensuring the batch number, shipping details, and quantity match system records.

• Coordinate with import agents to monitor and ensure timely arrival of raw materials and bulk goods for production.

• Generate production orders based on the weekly schedule provided in the Production Planning files. To follow up with the production order until closed stage. And to follow up with stock into WHM inventory.

• Track production orders through to closure and ensure inventory is updated accurately in the WHM system.

• Perform flushing, gain, and loss transactions in accordance with the production plan.

• Lead the weekly Production Meeting, provide updates on drumming progress, and review the production schedule.

• Work closely with the Regional Planner to align production timelines with targeted delivery dates.

• Monitor inventory levels of warehouse and production equipment to ensure sufficient stock.

• Raise PR for all operational items and equipment.

• Update the Daily Filling Report and maintain accurate records of production activities.

• Perform GR for all indirect purchase orders, including those related to services, maintenance and storage.

• Prepare a monthly forklift checklist, upload it to the shared folder, and distribute printed copies to forklift operators.

• Create the monthly OT list for Warehouse and Production teams.

• Create and upload attendance forms for Toolbox Meetings, safety briefings, and incident sharing sessions.

• Provide translation and coordination support to the Operations team when necessary.

• Follow up with the QA/QC Department regarding submitted Blending Forms.

• Develop and maintain Work Instructions for operational processes.

• Request quotations from suppliers for all operational requirements.

• Monitor the availability of empty drums for production use.

• Track and follow up on the monthly disposal of waste or obsolete items.

• Generate and extract weekly QI reports from the SAP system.

• Create maintain maintenance checklists for operational equipment.

• Provide support and cover for colleagues during absences.,

• Perform any other duties as assigned by the Manager.

Brenntag provides equal employment opportunities to qualified applicants and employees of all backgrounds and identities to create a workplace where difference is valued because it forms a resilient and more innovative organization. We do not discriminate on the basis of age, disability, gender identity, sexual orientation, ethnicity, race, religion or belief, parental and family status, or any other protected characteristic. We welcome applications from women, men and non-binary candidates of all ethnicities and socio-economic backgrounds.

Brenntag TA Team