HR Intern

DUTIES & RESPONSIBILITIES:

Recruitment & Onboarding:

• Receive written recruitment requisition from the clients' heads of department.
• Receive applications from and Longlist candidates who have the basic qualifications.
• Prescreen the longlisted candidates and identify suitable candidates for the final interviews with the client.
• Conduct interviews with the client and select the most qualified candidates.
• Conduct a background check on the shortlisted candidate.

Onboarding process

• Collect staff statutory and academic documentation for filling.
• Share the staff bio data with the payroll manager for his input into the system.
• Process the staff medical cover benefits.

Payroll processing

• Share the active staff list with the heads of departments for approval for payroll processing.
• Receive and prepare the final approved staff list for payroll processing.
• Submit the draft ''Gross'' payroll with the payroll team for processing.
• Receive payroll feedback and or amendments for approval of the payroll.
• Share the approved Gross payroll with the finance team for invoicing and final payroll processing.
• Ensure that all the staff gets their salaries on time and in full.
• Share the staff payslips by the 5th day of the following month.
• Follow up with the finance manager/bank on incorrect salaries.
• Follow up and sort out any issues related to salary. (Under/over payments, withholding salaries, late salary payments etc.
• Weekly visits to the clients' sites.
• Leave administration and reporting.
• Monitoring of the staff performance.
• Drafting and issuance of transfer, warning, show cause, termination letters.
• Submit Ad hoc reports to the HQ representatives.
• Liaise with the HODs and organize disciplinary committees.
• Drafting and issuance of transfer, warning, show cause, termination letters.
• Advising the HOD, s about the legal minimums and process of staff separation.

Administration

• Weekly visits to the clients' sites.
• Leave administration and reporting.
• Monitoring of the staff performance.
• Drafting and issuance of transfer, warning, show cause, termination letters.
• Submit Ad hoc reports to the HQ representatives.
• Ensuring that the client issues are handled on time and to final conclusion.
• Client retention.
• Identifying and pitching for new business.

Separation and Exits

• Liaise with the HODs and organize disciplinary committees.
• Drafting and issuance of transfer, warning, show cause, termination letters.
• Advising the HOD, s about the legal minimums and process of staff separation.

Business Development

• Ensuring that the client issues are handled on time and to final conclusion.
• Client retention.
• Identifying and pitching for new business

REQUIREMENTS AND QUALIFICATIONS.

• Diploma or Bachelor’s Degree in Human Resource Management, Business Administration (HR option), or a related field.
• Basic understanding of Human Resource practices, particularly recruitment, employee relations, and HR administration.
• Knowledge of Kenyan labor laws and statutory employment requirements will be an added advantage.
• Good data management, record-keeping, and report-writing skills.
• Strong communication, interpersonal, and organizational skills.
• Ability to manage and coordinate a diverse workforce across multiple operational sites.
• Strong attention to detail, integrity, and ability to handle confidential employee information.
• Ability to work in a fast-paced, field-based operational environment.
• Willingness and flexibility to travel to different sites as required.
• Ability to work independently, meet deadlines, and handle multiple tasks.
• A proactive attitude, willingness to learn, and ability to work collaboratively with operations teams.
• Willingness to work in Muranga County.