Behavioral Health Outpatient Scheduler

We are seeking a reliable, organized, and compassionate Behavioral Health Outpatient Scheduler to support front desk operations for a large outpatient behavioral health practice in Ocean County, NJ. This role serves to ensure appointments are scheduled accurately, communication is timely, and client flow is smooth and professional.

Position Title: Outpatient Scheduler

Position Type:Per Diem

Benefits Eligible:No

Department:Adult Clinical Services - Outpatient

Location:Bayville, NJ 08721

Salary:$19.00 - $24.00 hourly

Responsibilities:

• Respond to scheduling assignments, and provide courteous assistance to clients, families, clinicians, and referral sources.

• Schedule, cancel, and reschedule outpatient behavioral health appointments while maintaining accurate provider calendars.

• Confirm appointment details, communicate changes promptly, and help manage cancellations, waitlists, and urgent scheduling needs.

• Collect and update client demographic, insurance, referral, and contact information in the electronic health record or scheduling system.

• Coordinate with clinicians and front desk staff to support efficient daily operations and timely access to care.

• Maintain confidentiality and handle client information in accordance with HIPAA and agency policies.

• Assist with general front desk duties, including check-in support, messages, documentation follow-up, and other administrative tasks as needed.

• Provide a calm, professional, and welcoming experience for clients seeking behavioral health services.

Requirements

• High school diploma or equivalent required; additional administrative or healthcare training preferred.

• Prior experience in medical scheduling, behavioral health, outpatient services, front desk operations, or customer service strongly preferred.

• Strong communication, organization, and multitasking skills.

• Comfortable using phones, email, scheduling systems, and electronic health records.

• Ability to remain professional, patient, and compassionate in a fast-paced environment.

• Excellent attention to detail and ability to maintain accurate records.

• Knowledge of HIPAA and confidentiality expectations preferred.