Senior Specialist, Inventory Planning & Coordination

At Bristol Myers Squibb, our employees often ask, “Who are you working for?”-a question that fuels collaboration, accountability, and urgency in our work. Our purpose-driven culture inspires us to discover, develop, and deliver innovative medicines to prevail over serious diseases. We offer uniquely interesting and meaningful work, opportunities for growth, and a supportive environment that values inclusion, wellbeing, flexibility, and comprehensive benefits. This is work that transforms the lives of patients, and the careers of those who do it.

Position Summary: Provide streamlined inventory planning for R&D clinical supply chain activities including product based and/or program level supply planning, in order to deliver drug supply to depots and sites in preparation for patient treatment for assigned studies across the R&D Portfolio.

Duties/Responsibilities:

• Works cross-functionally as part of a dynamic matrix team to plan delivery of clinical drug supply to ensure sufficient supply availability for new and

ongoing studies.

• Understands program level assumptions by reviewing the study design, dosing schedule, and high-level assumptions through discussions with the Trial Supply Manager (TSM). Creates a Study Planning document for new studies, where applicable.
• For program level supply planning, provides study level projections to the TSM based on the protocol and planned countries/sites/patients/enrollment

duration/shipping lead times and recalculates monthly projections based on actual study progress from study enrollment through study completion.

• For product level supply planning, the Trial Supply Manager (TSM) provides the depot planning template, which contains product specific demand

required for the established time period. The Senior Specialist utilizes this information to plan depot shipments and ensure sufficient supplies are at

the local depots.

• Inventory planning for product and program level management includes responsibility for monitoring expiry dates and ensuring replacement supply

is available at the local depots and communicating upcoming inventory concerns to responsible TSM.

• Responsible for allocation of study drug in the appropriate IRT systems for IRT based studies. Uses FIN allocation tracker, as applicable, to keep track of allocations of supplies in IRT systems as well as for manual allocations.
• Ensures country/study approval of product for assigned programs/studies as part of depot planning.
• Provide manual allocations to TSM’s as requested (e.g. generic labeling form [GLF], investigator sponsored research [ISR] studies).
• Develops and maintains Drug Provision Plans (DPP), for material movements between warehouses and manual drug order allocations, for

assigned projects based on study or product level projections and communicates these plans to the Shipment Execution Team.

• Monitors clinical trial activity and the utilization of drug supply vs. forecast at sites and warehouses. Makes necessary changes to the Drug Provision

Plans based on various study factors (recruitment/timing/etc.) to enable timely resupply of IMP. Communicates changes to the Shipment Execution Team. Advises TSM of drug supply constraints and recommends alternative

strategies to influence the ability of CSC to meet existing or anticipated demands.

• Track shipments through MRB date and communicate issues/delays as needed. Utilizes the Use Date Extension Memo SharePoint to upload UDE’s. Provides a notice of use date extension to key stakeholders where required.
• If applicable, for program level supplies, prepares Product Information Listings and batch listing extract files as required for study database locks

and regulatory filings.

• Participates on key task forces for improvement initiatives and procedural updates.
• Recommends and implements ways to improve the efficiency of clinical supply chain processes.
• Performs other tasks as assigned.

Qualifications:

• Supply chain or Pharma industry related experience is a plus
• Moderate knowledge of the global drug development process and global regulatory requirements with respect to investigational new drugs.
• Proficient analytical and negotiation skills.
• Proficient project management skills and handling multiple projects simultaneously.
• Proficient knowledge of Forecasting and Planning, Inventory management and Supply Chain Functionality
• Proficient knowledge of import / export requirements.
• Proficient knowledge of industry technology.
• Strong oral and written communication skills (fosters open communication).
• Proficient teamwork and collaboration skills.
• Education/Experience/ Licenses/Certifications:
• Education/Experience/ Licenses/Certifications:
• BA/BS in Science, IT or Business, preferably with focus on IT / Digitization / Supply Chain.
• Travel: N/A

We hire for skills and capabilities, not just credentials - if this role excites you, but doesn’t perfectly match your resume, we encourage you to apply anyway.

How We Work

Where you work matters - because collaboration, innovation and patient impact happen in many settings. Our roles are structured across four work models: site-essential, site-by-design, field-based and remote-by-design. The model assigned to this role is based on its core responsibilities. Learn more at https://careers.bms.com/ways-of-working.

Supporting People with Disabilities

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to [email protected]. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.

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