Invoicing Coordinator

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The Invoicing Coordinator is responsible for working in a fast-paced work environment and strive for accuracy and timeliness when performing any Accounts Receivable tasks. Ultimately, an outstanding Invoicing Coordinator has a keen sense of business, a strong desire to perform tasks across all facets of Accounts Receivable and maintains meticulous transaction records while exuding extraordinary customer service to internal and external customers.

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Duties and Responsibilities:

It is everyone’s responsibility to live out our Values and Absolutes by Shaping a World of Trust while ensuring responsible progress

• Generate invoices for completed projects & testing, ensuring invoices accurately reflect project pricing.
• Work with Client Services, Key Account Managers, & Customer Service to track projects/testing for final billing ensuring invoice accuracy.
• Using multiple sources for invoice upload into internal BV systems.
• Manage purchase orders so billing stays on schedule.
• Manage and maintain customer web site billing information including passwords.
• Deliver invoices to customers via mail, email or on customer web sites.
• Adjust and reissue invoices as requested with supporting documentation based on internal or external client requests.
• Collaborate with shared services department with assisting in the collections process and reconciling discrepancies.
• Sending new client requests to Shared Services Department.
• Providing all banking, W-9, new vendor paperwork information upon client or web site request.
• Prepare/update invoice and credit note tracker for lab operations.
• Share ideas for process improvements.
• Perform other essential tasks, projects, and responsibilities assigned related to Accounts Receivable as directed by management.
• Other duties as assigned.

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Skills & Proficiencies:

• Must have strong attention to details. Strong drive to deliver accurate and timely work.
• Must have strong interpersonal skills such as communication, relationship building, initiative, adaptability, positive attitude, and team building.
• Must be highly motivated and able to problem solve issues as they surface.
• Ability to change tasks quickly and as needed and adapt to a quick-paced, constant changing environment.
• Ability to follow and understand processes.
• Time management: the ability to organize and manage multiple priorities.
• Basic understanding of Microsoft Office suite.

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Education and Experience:

• 5+ years’ experience in accounts receivable
• An associates degree or higher in a related field is preferred