Labor Compliance Coordinator

Overview

Job Title: Labor Compliance Coordinator

Benefits

• Medical, Dental, and Vision Insurance
• 401(k) Savings Plan with Company Match
• Health Savings Account (HSA) and a Flexible Spending Accounts (FSA)
• Life and Accidental Death & Dismemberment (AD&D) Insurance
• Short-Term and Long-Term Disability Coverage
• Employee Assistance Program (EAP)

Perks:

• Competitive Pay
• Talent Development - Instructor-Led Technical Courses and Online Learning
• Career Path Planning
• Incentives for Professional Certifications
• Competitive Per Diem for Travel
• Referral Bonuses
• Tuition Reimbursement

Job Summary:

Labor Compliance Coordinator is responsible for overseeing the preparation and processing weekly/monthly certified payroll reports and related documents for multiple states across the country. She also collects and reviews contracts, creates new job folders, and submits compliance documents. Monitors the PW/CP log sheet.

Responsibilities

• Collect and review contracts on new jobs marked with CP, PW, or OCIP as they are awarded to the company.
• Verify documents needed to determine compliance with applicable rules and regulations.
• Collaborate with the Analyst to complete audits, calculate underpayments/penalties/restitution owed.
• Add new jobs to Main Cert. Payroll & CA Cert. Payroll Spread Sheets.
• Create new electronic job folders on the payroll drives and save all files pertaining to prevailing wage, cert. payroll, and OCIP.
• Prepare and submit any compliance documents as needed prior to starting work on the project.
• Know and follow all prevailing wage laws that apply by contract and location.
• Run weekly timesheet reports in Tenrox for all CP/PW jobs with on-site hours.
• Calculate the prevailing wage rates, the employee's fringes, and save the report under the appropriate job folder.
• Email these reports to payroll to ensure employees are paid no less than the prevailing wages and fringe benefits as stated in the contracts.
• Calculate back pay as needed when any prevailing wages are missed or paid incorrectly.
• Email the back pay calculations to the Payroll Specialist for restitution.
• Enter the employee's personal information, work classification, hourly rates of pay, daily hours worked, wages and fringes paid, deductions & withholdings, and training/apprenticeship info when applicable.
• Run monthly reports for California PW jobs with on-site hours reported to calculate the California Training Fund Contributions owed.
• Submit forms with a check to the California Apprenticeship Council.
• Maintain all project spreadsheets and job folders, keeping accurate notes and records of all tasks.

• Pay workers weekly and submit corresponding reports to certify that all prevailing wage regulations are followed.
• Review and ensure accuracy of all certified payroll documents.
• Stay on top of and follow reporting requirements to ensure that the company remains in compliance to avoid penalties and fines.
• Track changes and updates to state and federal labor compliance and prevailing wage regulations and standards; apply changes/updates.
• Communicate with contractors to resolve discrepancies/inadequacies related to CPR submittals.
• Maintain all project spreadsheets and job folders - Keeping accurate notes and records of all tasks.

Qualifications

• High School Diploma or GED
• 3+ years of experience in payroll, labor compliance, or a related field.
• Strong knowledge of prevailing wage laws and regulations.
• Proficient in Microsoft Excel, Word, and other office software.
• Excellent attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Strong communication and interpersonal skills.
• Ability to meet deadlines and manage multiple projects simultaneously.
• Maintain employee confidence and protect payroll operations by keeping confidential information.