Project Team Assistant

Bureau Veritas Buildings & Property

Project Team Assistant

Bureau Veritas helps clients ensure their Building & Property assets are sustainable, efficient, and built to last. Built on a core of project management and drawing on class-leading consultancy expertise, Bureau Veritas' end-to-end services are seamlessly integrated across the full asset investment lifecycle, helping clients maximise value from their investments. We support projects from conception and planning through development and construction, and into ongoing operations.

B&I Pathways Opportunity

At Bureau Veritas, we're looking for an experienced Team Assistant who is passionate about the world of buildings, property and consulting, and wants to be part of the projects that shape our communities.

Whether it's end-to-end project and program management, operational management of property portfolios or diverse and interesting asset optimization projects, you'll have the opportunity to support and work alongside industry-leading project managers and consultants who are delivering outcomes that leave a lasting impact.

As part of our Buildings & Infrastructure team, you'll become a trusted member of a high-performing national business, providing essential support that helps our teams deliver exceptional results for clients. More than just an administration role, this is an opportunity to immerse yourself in the worlds of property, construction, development and consulting while building new skills and expanding your career opportunities.

Through the B&I Pathways Program, you'll have access to structured development, mentoring and supported study, creating opportunities to further your career in project coordination, operations, project delivery or consulting support.

If you're someone who enjoys working in a fast-paced professional environment, takes pride in being the person who keeps everything running smoothly and is genuinely interested in building their career in the builldings and property sector, we'd love to hear from you.

Key Responsibilities

• Provide high-quality administrative and business support to project managers, technical teams and leaders across a range of consulting projects.

• Coordinate meetings, calendars, travel arrangements and team activities, ensuring smooth day-to-day operations.

• Assist with the preparation and formatting of reports, presentations, proposals and client-facing documents, ensuring a professional and consistent standard.

• Support bid and proposal activities through document preparation, formatting, submission coordination and administration.

• Maintain project records, team documentation, filing systems and business information to support compliance and effective operations.

• Act as a central point of coordination for team requests, monitoring actions, following up outstanding items and helping teams stay organised.

• Coordinate onboarding, team events, meetings and internal communications as required.

• Support office operations, including facilities coordination, office supplies, equipment and general administration activities.

• Provide assistance with systems administration, data entry and reporting activities.

• Contribute to continuous improvement initiatives and support enhancements to business processes, systems and ways of working.

• Participate in learning, development and mentoring opportunities through the B&I Pathways Program to support future career growth.

About You

• Demonstrated experience in a Team Assistant, Administrative Assistant, Executive Assistant, Office Coordinator or similar support role within a professional environment.

• Strong organisational and time management skills, with the ability to manage competing priorities and meet deadlines.

• Excellent attention to detail and a commitment to producing high-quality work.

• Strong written and verbal communication skills, with experience preparing professional documents, reports or presentations.

• Confidence working with multiple stakeholders and building effective working relationships across teams.

• Proficiency with Microsoft Office Suite and the ability to quickly learn new systems and processes.

• A proactive, positive and adaptable approach, with a willingness to take initiative and support others.

• A genuine interest in professional services, infrastructure, property, engineering or project environments.

• Motivation to undertake part-time study while working, with study support available through the B&I Pathways Program.

How We Care

• We offer a competitive salary and an opportunity to advance your career in a leading global organisation, as well as:

• Fantastic training and development opportunities

• Discounted Health & Wellbeing Platform

• Free access to our Employee Assistance Program supported by LifeWorks

• Discounted Health Insurance with Bupa

• Access to Cliqit, an employee retail discounts portal

• Superannuation Salary Sacrifice

A Rewarding Career

This role offers more than building a resume. It's an opportunity to become an integral part of a high-performing team while developing valuable professional skills and experience.

Through the B&I Pathways Program, you'll receive support, mentoring and training that can open doors to future opportunities across Bureau Veritas. Whether you aspire to grow within administration, business operations, project coordination or consulting, you'll be supported to build your career in a way that aligns with your goals.

Join a supportive, collaborative team where your contribution is valued, your development is encouraged, and your work helps create a safer, more sustainable future.

Apply now to join Bureau Veritas and help us create a brighter future for our next generations and a safer society for us all.

Bureau Veritas is an equal opportunity employer. We encourage applicants from diverse backgrounds to apply, including Aboriginal and Torres Strait Islander peoples, veterans and people of all backgrounds. If you have any support or access requirements, we will partner with you and assist you throughout our recruitment process.