Procurement Executive

Key Responsibilities

Sourcing & Purchasing

• Execute sourcing and procurement activities for goods and services based on approved business requirements, budgets, and procurement procedures.
• Source potential suppliers, collect quotations, and conduct quotation comparisons based on pricing, quality, delivery terms, service levels, and other relevant criteria.
• Conduct market research and price benchmarking to support supplier selection and identify cost-saving opportunities.
• Support commercial negotiations with suppliers on pricing, payment terms, delivery schedules, and other commercial conditions.

Purchase Order & Contract Administration

• Prepare and process procurement documentation including purchase requests, quotation comparisons, purchase orders (PO), contracts, and other supporting documents in accordance with internal procedures.
• Follow up on PO and contract status, including delivery schedules, quantities, service completion, and required documentation.
• Coordinate with suppliers and internal stakeholders to resolve issues related to delivery, quality, documentation, invoices, or other procurement matters.
• Coordinate with Finance and relevant stakeholders to ensure procurement documents are complete and supplier payments are processed on time.

Supplier Management

• Support supplier sourcing, onboarding, evaluation, and periodic performance reviews based on quality, cost, delivery, service, and compliance requirements.
• Maintain and regularly update supplier information, including qualifications, product/service categories, pricing, lead times, and relevant documentation.
• Support supplier site visits and capability assessments when required.
• Identify alternative suppliers to support competitive sourcing and minimize supply disruption risks.

Stakeholder Coordination

• Work closely with internal stakeholders to understand purchasing requirements, specifications, timelines, and budgets.
• Coordinate procurement activities with relevant functions such as Finance, Legal, IT, Administration, and business teams to ensure timely completion of purchasing requests.
• Proactively follow up and communicate any delivery delays, supplier issues, or procurement risks to relevant stakeholders.

Procurement Reporting & Compliance

• Maintain accurate procurement records and supporting documentation for reporting, reconciliation, and audit purposes.
• Support the preparation of procurement reports, including purchasing status, supplier performance, procurement spending, and cost-saving results.
• Ensure procurement activities and documentation comply with company policies, procedures, SOPs, approval authorities, and relevant requirements.
• Perform other duties and responsibilities as assigned by the Line Manager, commensurate with the scope, nature, and level of the position, and in support of departmental and organizational objectives.

Requirements

• Bachelor's degree in Business Administration, Finance, Supply Chain Management, Procurement, or related fields.
• Minimum 2 years of experience in procurement, purchasing, sourcing, or related roles.
• Experience in procurement within banking, fintech, technology, or other fast-paced corporate environments is an advantage.
• Familiarity with end-to-end procurement processes including sourcing, quotation comparison, supplier selection, PO processing, contract administration, delivery follow-up, and payment coordination.
• Good negotiation and analytical skills, with commercial awareness and attention to cost, quality, and delivery.
• Proficient in MS Office, particularly Excel; experience with ERP or procurement systems such as SAP is an advantage.
• Good communication and stakeholder coordination skills, with the ability to work effectively with internal teams and external suppliers.
• Detail-oriented, well-organized, proactive, and capable of managing multiple purchasing requests and deadlines simultaneously.

Our benefits:

• Competitive compensation including a 13th-month wage and up to 3 months of performance-based bonus.
• BE Corp budget (Vary from your level) is allocated for using services such as transportation, food, and passenger car bookings in Be application.
• Laptop and needed devices are currently supplied to all technical team members.
• 100% gross salary applied including probation.
• Annual health checks and premium medical healthcare (PTI) after probation.
• 15 days of annual leave is applied for the entire employees.
• Cozy and creative working space, comfortable working hours, exceptional team members, fast-growing & prosperous products and cutting-edge technical stacks.
• Company trips, team-building activities, and happy hour events are organized on a quarterly or annual basis.