Office Manager

At Capgemini Engineering, the world leader in engineering services, we bring together a global team of engineers, scientists, and architects to help the world’s most innovative companies unleash their potential. From autonomous cars to life-saving robots, our digital and software technology experts think outside the box as they provide unique R&D and engineering services across all industries. Join us for a career full of opportunities. Where you can make a difference. Where no two days are the same.

Role summary:

CRES Workplace Services Associate (Office Manager) will be performing basic clerical, administrative, and general office duties involving, file maintenance, document creation, mail distribution and telephone reception.

Also, CRES Workplace Services Associate will be delivering the accurate procurement of kitchen supplies and office general supplies, will be engaged in office maintenance and working with BioStar (ACS) and provide attendance reports.

Responsibilities:

• General administrative and clerical support.
• Answer phones and transfer to the appropriate staff member.
• Greet public and clients and direct them to the correct staff member.
• Coordinate courier service (receive, sort, and distribute incoming mail, prepare outgoing mail for distribution).
• Receive/send equipment from/abroad and support customs clearance process.
• Monitor and maintain office supplies (availability control, ordering and distributing).
• Hold office supplies and minor facility requests.
• Office supplies budgeting and reporting about expenses.
• Supervision of cleaning ladies, security guards and maintenance.
• Control agreements and collect documents from suppliers.
• Vendors register and assessment.
• Submit reports on SharePoint.
• Co-ordinate and organize appointments and meetings.
• Assist with event planning and implementation.
• Control conference rooms fulfillment with stationery, etc.
• Support guests visit to the office: lunch ordering, conference rooms booking and preparation, taxi ordering, etc.
• Coordinate services of snacks and lunch suppliers.
• Perform work related errands as requested such as going to the post office and bank (deliver urgent documents).
• Translate intofrom English.
• Issue access cards for personnel.
• Work in BioStar (Access Control System) and perform reports (attendance report of your location, reports of enters/exits to restricted zones, etc.).
• Preparation of set for Newcomers.
• Manage Parking places for personnel.
• Post department updates on TV in relax zones and kitchens.
• Work in workplaces reservation system.
• Onboarding of new team members (office assistants, office managers).

Requirements:

• University education.
• Work experience from 1 year on position Office Manager, Office Assistant.
• English - Intermediate
• Organizational skills, communication skills, multitasking, problem solving.

What you will love about working here?

• We care about all our employees and want them to feel as comfortable as possible. That's why we offer them health insurance from the first days, regardless of the probationary period.
• The gift from the company - Christmas holidays from 25 December to 31 December.
• Сooperation with Superhumans center and Veteran HUB. Capgemini Engineering has supported the launch of psychological rehabilitation department of Superhumans. Our team also donnated over UAH 500 000 prosthetics for three Ukrainian defenders. Currently, we support psychological counseling provided by the Veteran Hub, and we have implemented a internal policy making the company friendly to military and veterans with the assistance of the Hub.

Capgemini is a global business and technology transformation partner, helping organizations to accelerate their dual transition to a digital and sustainable world, while creating tangible impact for enterprises and society. It is a responsible and diverse group of 340,000 team members in more than 50 countries. With its strong over 55-year heritage, Capgemini is trusted by its clients to unlock the value of technology to address the entire breadth of their business needs. It delivers end-to-end services and solutions leveraging strengths from strategy and design to engineering, all fueled by its market leading capabilities in AI, generative AI, cloud and data, combined with its deep industry expertise and partner ecosystem.