Junior Office Manager (m/f/d) approx. 25 h/week

About the role

At casavi, you are the heart of our office culture and the first point of contact for an inspiring workplace. You make sure the Munich office runs smoothly and is a place where everyone can thrive, from a cosy kitchen to smartly organised deliveries and a memorable welcome for new team members. You are the go-to contact for our facility partners, IT, People Experience and every internal team.

Your mission

• Feel-Good Office & Workplace Experience: You keep our office in top shape, from the kitchen to the terrace, and make sure our office and data security standards are followed, in a friendly but firm way.

• Service Provider & Facility Management: You coordinate cleaning and repairs, and manage contracts. You also support our Berlin and Frankfurt offices with their local colleagues.

• Supply & Logistics: You manage post, packages and inventory, from snacks and drinks to office supplies. You also ship employee equipment and sensitive documents securely.

• Welcome Culture: You design the perfect first day for new colleagues, including workplace setup, access credentials, office tours and a warm welcome.

• Hosts & Event Support: You welcome guests, organise meeting rooms and assist in planning internal events.

• Central Point of Contact: You are the go-to person for everyday questions from the central inbox, the phone line and our Berlin, Frankfurt and remote colleagues.

• Documentation & Structure: You keep inventories and documents organised and up to date, in line with legal and data protection requirements.

• Process Optimisation & AI Automation: You identify opportunities to optimise daily workflows and use modern AI tools to automate routine tasks.

Your profile

• You bring a matching background: You have education and/ or experience in commercial, event or administrative fields.

• You are a communication talent: You communicate clearly and confidently in German and English, with authority and a friendly touch. You set clear expectations, follow up reliably and make it easy for others to follow through.

• You are organised and proactive: You see where help is needed, take initiative and sort out issues before anyone has to ask.

• You have a Digital & AI Mindset: You are confident with Google Workspace and modern office tools, and you are genuinely enthusiastic about using AI to streamline and automate office processes.

• You live a people-first mentality: You take joy in creating a positive work atmosphere, making colleagues' day a little better and getting others involved too.

• You are present: You work at our Munich office most days of the week. Remote working is possible, provided it is agreed in advance and fits in with the everyday office routine.

Conditions & Benefits

• An open-minded and friendly team working with agile methods - as proven by our Kununu Score of 4,5

• 2 days social leave

• Company events & sports offers

• Corporate benefits

• Company pension scheme

• Childcare allowance

• EGYM Wellpass membership discount

• Diverse development opportunities

You want to be part of our success story?

Are you a teamplayer looking for an opportunity to grow in an international and agile environment? Then join our team! Apply now and tell our Senior Recruiting Manager Marie why you are the right person for this job. We are looking forward to your application with CV, earliest start date and salary expectation. Please send your application documents in English.