Office Manager
Confirmed on the employer's own hiring board on Oct 19, 2026. First seen by Alion on Sep 30, 2026.
We're looking for an experienced, hands-on Office Manager, someone with a strong track record of running office operations independently, to be the administrative backbone of HR Department and the wider office as we scale.
Reporting to the Head of HR, you'll own invoicing and reporting, office and facilities operations, and the company's employee communication and affairs program, with growing responsibility for office space planning and employee wellbeing initiatives.
What you'll do:
- Manage office and procurement needs (supplies, branded items, furniture and equipment), keeping the workplace functional as we grow.
- Take full ownership of facilities and space: oversee our office facilities and plan office layout to support our expanding headcount.
- Champion employee wellbeing and workplace experience, from ergonomic setups to comfort-focused initiatives.
- Run our employee communication and affairs calendar (i.e. internal announcements, corporate events and gifting program).
- Maintain office-related recordkeeping (e.g. ISO consumption tracking) alongside the Head of HR.
- Provide back-up reception cover.
Requirements
What you bring:
- 8+ years of administrative experience, ideally including office management, procurement or event coordination.
- Bachelor's degree required.
- Comfort with ERP/invoicing systems and basic financial reporting.
- Some exposure to facilities, space planning or team oversight is a plus.
- Excellent organizational skills
- Discretion in handling confidential information and a genuine interest in creating a great day-to-day workplace experience for colleagues.
Sounds like you? We'd love to hear from you.
Benefits
Competitive salary, plus annual discretionary bonus performance related
Coverage under the company's collective Life, Health & Dental insurance plan
Daily catered lunch - main dish and side salad provided on us, every day
Fruits and beverages always stocked in the breakout area
Company-sponsored team-bonding events
A special birthday gift, because your day deserves to be celebrated
Ongoing development opportunities to sharpen your skills and grow your career within Shipping
An entrepreneurial culture and genuinely interesting people to work with