Used Cars Admin

Used Cars Administrator @ instacar

At instacar, we’re not just transforming the way people move - we’re pioneering the future of transportation and mobility. Established in 2018 and officially launched in September 2019, instacar is the first fully digitized mobility-as-a-service scale-up. Our vision is to be the ultimate one-stop mobility app, providing comprehensive services for all drivers. Our mission is to revolutionise perceptions of new - age mobility through technology and a customer-centric approach. At instacar, we are focused beyond just leasing cars, we are dedicated to serving drivers.

Our Core Values:

instacar is guided by our core values: Be Fair, Be Bold, Be Patient. We’re committed to fairness in all our collaborations, bold innovation and patience in our growth.

Our Milestones:

In less than six years, we’ve achieved significant milestones, establishing four prominent instacar points, investing in micro-mobility, and developing our own tech tools like instafleet, a fleet management solution, crafted in-house to streamline operations. Additionally, our all-in-one app provides instadrivers with a centralised platform to manage every aspect of their vehicle subscription seamlessly.

Why Join #instateam?

As one of the fastest-growing mobility companies in Greece, backed by leading investors such as Autohellas and Elikonos Capital, with approximately €35 million in revenue in 2025 and on track to surpass €50 million in 2026, we're on the lookout for dynamic individuals to join our #instateam.

Proudly certified as a Great Place to Work® for two consecutive years, in 2025 and 2026, and recognized as one of the Best Workplaces™ for Young Professionals in 2026, instacar is a place where your voice matters, your creativity thrives, and your impact is tangible.

With a human-centered approach and an unwavering commitment to excellence, we foster an environment where innovation, collaboration, and every contribution are valued.

Your Role:

We are looking for a Used Cars Administrator to join our Sell Vehicles team and support the day-to-day administrative and operational activities related to the sale and delivery of used vehicles.

You will help coordinate vehicle documentation, customer financing, ownership transfers and after-sales processes, ensuring that information and documentation are accurate and up to date.

Your Responsibilities

• Support the day-to-day back-office activities of the Used Cars team.
• Manage and maintain vehicle and customer documentation throughout the sales process.
• Coordinate and follow up on vehicle ownership transfers and related documentation.
• Support customer financing and loan applications, including communication with partner banks.
• Follow up with banks regarding applications, approvals and pending documentation.
• Support vehicle preparation and after-sales processes when required.
• Assist with purchase orders, invoices and other administrative documents related to vehicle sales and after-sales.
• Maintain accurate vehicle and customer information in internal systems and Excel files.
• Communicate and coordinate with all departments to ensure a smooth sales and delivery process.

Requirements

We value individuals who:

• Have 1-2 years of experience in administration, back office, sales support, procurement or a similar role.
• Are organised, detail-oriented and able to manage multiple tasks.
• Have good knowledge of MS Office, especially Excel.
• Have strong communication, coordination and follow-up skills.
• Are comfortable working with data, documentation and internal systems.
• Have a proactive and hands-on approach.
• Experience in automotive, banking/financing, vehicle administration or sales support is a plus.
• A genuine interest in cars is also a plus.

Benefits

Collaborate with industry experts in a supportive and inclusive environment.

• A competitive benefits package, including premium private health & life insurance programs.
• Additional perks such as significant discounts on various health, exercise, and nutrition services, a birthday gift card, and more.
• Opportunities for career growth and advancement with a commitment to prooting from within
• Experience firsthand the convenience of instacar with 10 free rental days.
• Exclusive cost rates for renting a car from instacar, because why drive anything else?
• Work in our brandnew HQ in Kifissia.

instacar is an Equal Opportunity Employer, committed to diversity, inclusion and creating an environment where all employees can thrive.

Ready to join #instateam? Apply now.