Assistant Project Manager
Confirmed on the employer's own hiring board on Oct 19, 2026. First seen by Alion on Oct 14, 2026.
The Assistant Project Manager (APM) plays a critical support role in the successful execution of commercial construction projects. This position assists Project Managers in coordinating materials, schedules, subcontractors, and documentation to meet customer expectations and project deadlines while maintaining internal financial and operational standards. The APM serves as a key liaison between internal teams, vendors, installers, and customers in both the door/hardware and electronic security integration sectors.
Essential Functions
Support project managers in material procurement and order tracking to align with project timelines and construction schedules
Coordinate with vendors, manufacturers, and internal procurement to ensure timely delivery and accuracy of orders
Assist in managing project documentation, including submittals, RFIs, change orders, and closeout packages
Monitor and coordinate subcontractor schedules, performance, and compliance with project scopes
Communicate proactively with general contractors, customers, suppliers, and internal departments in both verbal and written formats
Process change orders based on customer direction and site conditions, ensuring documentation and pricing are accurate
Create and maintain sales orders, fabrication work orders, and delivery schedules in accordance with internal processes
Perform job site visits as needed to support installation progress, verify field conditions, and assist in resolving site-specific issues
Support collection efforts by coordinating with project teams and clients on outstanding invoices or payment concerns
Prepare and submit required project closeout documentation including O&M manuals, warranties, and as-builts
Maintain organized project files and documentation to ensure contract compliance and audit readiness
Other duties as assigned to support project execution and customer satisfaction
Minimum Qualifications
High school diploma or equivalent; some college coursework in business or construction management preferred
Proficiency in Microsoft Office Suite, especially Excel, Outlook, and Word
Strong written and verbal communication skills for customer and team coordination
Knowledge, Skills, and Abilities
Excellent organizational and time management skills with the ability to multitask and prioritize effectively
Strong attention to detail and ability to follow through on assigned tasks
Self-motivated with a proactive approach to problem-solving and project coordination
Good mathematical and analytical skills for reviewing specifications and pricing
Basic understanding of commercial construction processes, especially related to doors, hardware, access control, and security systems, preferred
Familiarity with ERP, project management, or quoting software is a plus (e.g., Comsense, Procore, or similar), preferred
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this role, the employee is regularly required to talk, hear, and see. The employee is frequently required to stand, walk, use hands to handle or feel objects, and reach with hands and arms. This role requires frequent lifting of items weighing 5–25 pounds and occasional lifting of up to 50 pounds. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.
Work Environment
The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. This position operates in both a professional office setting and a warehouse environment. The role routinely uses standard office equipment, including computers, phones, photocopiers, filing cabinets, and fax machines. Occasional travel to project sites may be required. Warehouse conditions include proximity to forklifts and other heavy machinery and the use of various tools and hardware. Employees may be subject to frequent heavy lifting and exposure to variable weather conditions, including extreme heat and cold. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.
Qualification Requirements
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this job description are representative of the knowledge, skills, and/or abilities required to fulfill the essential functions of the role. This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act (ADA) and applicable state and local laws.