Senior Commercial HVAC Purchasing Manager

BGIS ITS - Senior Commercial HVAC Purchasing Manager

Hudson, FL (Onsite)

Join the BGIS ITS Team

BGIS ITS is currently seeking an experienced Senior Commercial HVAC Purchasing Manager to join our team onsite in Hudson, FL.

This leadership role oversees commercial HVAC procurement, strategic sourcing, vendor relationships, inventory planning, and purchasing operations that support service delivery and business growth across the organization. The ideal candidate thrives in a fast-paced, high-volume environment, effectively managing competing priorities while maintaining a high level of accuracy, responsiveness, and customer focus.

Why BGIS ITS?

At BGIS ITS, we support more than 500 U.S.-based technicians and over 7,000 team members globally with industry-leading training, resources, and career development opportunities. Since joining the BGIS group in 2022, we have continued to redefine excellence in integrated facility management through professionalism, innovation, accountability, and continuous improvement.

Overview of the Role

The Senior Commercial HVAC Purchasing Manager leads purchasing operations, procurement functions, and estimating activities in a fast-paced service environment. This role is responsible for ensuring the organization has the equipment, materials, and vendor support necessary to operate efficiently, effectively, and without interruption.

The successful candidate will manage supplier relationships, negotiate favorable pricing and contractual terms, oversee inventory strategies, direct estimating processes, and drive continuous improvement across procurement operations. This position plays a critical role in supporting operational excellence while positively exemplifying BGIS values through leadership, collaboration, and accountability.

Compensation & Benefits

Compensation

• Annual Salary: $87,477.20 - $131,215.81
• Optimizer Annual Incentive Award: 5%

Time Off & Retirement

• Paid Time Off: Starts at 48 hours annually and increases up to 168 hours with tenure.

Paid Holidays: 7 annually.

• New Year's Day
• Memorial Day
• Independence Day
• Labor Day
• Thanksgiving Day
• Day After Thanksgiving
• Christmas Day
• 401(k) Match: 5% employer contribution

Additional Benefits

• Comprehensive medical, life, and disability coverage
• Corporate discount programs through ADP
• Ongoing technical training and professional development
• Career advancement and relocation opportunities

Key Duties & Responsibilities

People Leadership

• Recruit, select, develop, and train purchasing and estimating team members.
• Establish performance expectations and provide ongoing coaching and performance feedback.
• Support career development planning and professional growth opportunities.
• Communicate company goals, priorities, policies, and strategic initiatives effectively.
• Collaborate with leadership and team members to establish and communicate priorities.
• Partner with business leaders to define and align departmental objectives.
• Promote knowledge sharing, best practices, accountability, and continuous improvement.
• Lead by example while fostering a positive, high-performing team culture.
• Contribute to additional strategic initiatives and special projects as assigned.

Manage Purchasing Operations & Processes

• Develop inventory and supply strategies that consistently provide quality materials at the lowest total cost while supporting service demands.
• Review and approve purchase orders, invoices, and other procurement-related documents.
• Ensure accurate, competitive, and timely preparation and delivery of customer estimates and proposals while balancing changing priorities and business demands.
• Partner with Operations, Accounting, and other departments to identify equipment and supply needs and evaluate purchasing program effectiveness.
• Oversee procurement team processes for tracking incoming equipment, materials, and supplies while identifying opportunities for process improvement.
• Develop and implement procurement policies and procedures that ensure compliance with internal requirements and industry standards.
• Analyze spending trends and identify cost-reduction opportunities.
• Review parts pricing on a biannual basis and recommend pricing strategies.
• Perform market analysis and develop short- and long-term sourcing strategies with defined risk-benefit assessments.
• Prepare customer communications, supplier correspondence, and procurement updates.
• Drive operational excellence in a fast-paced environment where responsiveness and accuracy are critical to service delivery.

Manage Estimating Operations & Processes

• Direct the preparation and delivery of customer-facing estimates and proposals.
• Establish and implement estimating standards, templates, and quality review processes.
• Develop and maintain standardized estimating tools, cost databases, and historical cost libraries to improve speed, consistency, and accuracy.
• Audit customer estimates and track approval and conversion metrics.
• Review and approve large-scale or high-risk estimates prior to customer submission.
• Ensure estimates accurately include labor, materials, subcontractor costs, equipment costs, overhead, and profitability objectives.
• Conduct post-project reviews and estimate-to-actual analyses to improve future estimate accuracy.
• Collaborate with Sales and Operations leadership to align estimating strategies with business development goals and margin expectations.
• Monitor estimating workload, turnaround times, and win-rate performance to identify continuous improvement opportunities.

Supplier Management

• Develop and maintain strong supplier and vendor relationships to ensure timely delivery of high-quality equipment and materials.
• Negotiate competitive pricing, favorable terms, and supplier agreements that support company objectives.
• Coordinate procurement activities with internal departments and external vendor partners.
• Build and maintain supplier partnerships that support rapid response times, material availability, and operational continuity in a fast-paced service environment.
• Ensure sourced products comply with applicable safety, health, environmental, and quality standards.
• Evaluate supplier performance and implement improvement strategies as needed.

Knowledge, Skills & Qualifications

Required

• Bachelor's degree in Business, Supply Chain Management, Construction Management, Engineering, or a related field; equivalent work experience may be considered.
• Minimum of five (5) years of purchasing or procurement experience with progressive management responsibilities.
• Strong commercial HVAC industry knowledge, including equipment, parts, suppliers, and procurement practices.
• Experience leading or collaborating with estimating teams within facilities services, construction, HVAC, or building maintenance environments.
• Exceptional communication, interpersonal, written, and presentation skills.
• Strong negotiation, analytical, and supplier management capabilities.
• Demonstrated ability to successfully manage multiple projects, competing priorities, and tight deadlines in a fast-paced, high-volume environment.
• Proven ability to make sound business decisions, adapt quickly to changing priorities, and maintain accuracy under pressure.
• Strong leadership skills with the ability to recruit, develop, and retain high-performing teams.
• Expertise in building effective relationships with internal stakeholders, customers, suppliers, and business partners.
• Intermediate proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.

Preferred

• Experience with SharePoint and procurement management software.
• ISM Certified Professional in Supply Management (CPSM), NAPM CPM, or similar procurement certification.
• Experience supporting commercial HVAC service, maintenance, and facilities management operations.

Physical Demands & Work Environment

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made for qualified individuals with disabilities, absent undue hardship.
• Cognitive skills required for success in this fast-paced, deadline-driven environment include the ability to maintain focus, prioritize competing demands, communicate effectively, respond with urgency, solve problems proactively, and consistently meet business objectives and deadlines.
• Ability and willingness to travel as business needs require.
• Possess and maintain a valid driver's license.
• Ability to provide personal transportation for meetings and business-related travel, with reimbursement provided in accordance with company policy.

Visit us online at https://www.bgis.com/us/careers/ for more information.

Our company culture includes a robust mix of sound business practices and employee initiatives that promote personal and professional development, work/life balance, health and wellness and community involvement.

The Company is an equal opportunity employer. We believe every employee has the right to work in surroundings that are free from all forms of unlawful discrimination. We are committed to providing equal employment opportunity to all employees and applicants without regard to race, color, religion, gender, national origin, age, disability, ancestry, creed, marital status, sexual orientation, or Veteran or military status, genetic information or any other basis prohibited by local, state, or federal law in the relevant jurisdiction. This policy applies to all terms and conditions of employment including, but not limited to employment, advancement, assignment, and training.

BGIS is committed to strengthening our diversity through recruiting and retaining minority and women professionals from all backgrounds. Our commitment is consistent with our recognition that it is the outstanding people within BGIS who the source of our strength has always been. We recognize that promoting diversity is an integral component of our continuing quest for organizational excellence.

This commitment to Equal Employment Opportunity is made equally as a social responsibility and as an economic and business necessity.

Anyone with questions or concerns regarding Equal Employment Opportunity should contact their direct supervisor or the Human Resources Department without fear of retaliation of any kind.