Legal Operations Specialist

CEO Lawyer

The CEO Lawyer Personal Injury Law Firm is dedicated to educating, empowering, and fighting for victims. With offices across the country, no matter where you are injured, our team of experienced lawyers is here to help you.

CEO Lawyer is a rapidly growing personal injury law firm headquartered in downtown Atlanta. We are known for our innovative approach to legal services and our commitment to operational excellence.

Our Core Values

We are guided by a strong set of values that shape our culture, decisions, and the way we work together:

• Trust - We build strong relationships through honesty, transparency, and reliability.
• Humility - We stay open to learning, feedback, and continuous improvement.
• Ethics - We act with integrity and always do what’s right.
• Hunger - We are driven, ambitious, and committed to excellence.
• Education - We value growth, development, and knowledge-sharing.
• Accountability - We take ownership of our actions and deliver on our commitments.
• Respect - We treat everyone with professionalism, empathy, and fairness.
• Teamwork - We collaborate and support each other to achieve shared success.

We are seeking aLegal Operations Specialistto support andoptimizeoperations across our U.S.-based personal injury law firm with a global team. This role is ideal for a candidate with a stronglegal background, hands-onpersonal injury experience, and advanced knowledge ofFilevine, who also brings atech-minded and automation-focused mindset.

This person will help improve workflows, support legal teams, build scalable processes, contribute to AI and automation initiatives, and strengthen operational excellence across pre-litigation and related legal support functions.

Key Responsibilities:

Legal Operations & Workflow Improvement

• Ensure tasks, records, and case activity are properly documented and traceable inFilevine

• FilevineAdministration & Process Support

• Support and improve personal injury workflows fromintake through pre-litigation and litigation support

• Build, document, andoptimizelegal processes, SOPs, and internal playbooks

• Improve operational consistency across U.S. and global teams

• Serve as a strongFilevinepower user / process leader

• Support document organization, relabeling, task reassignment, auditing, and workflow hygiene

• Helpmaintaintemplates, case flows, data-entry standards, and operational best practices

• Train team members onFilevineprocesses and case workflow usage

AI / Automation / Legal Tech

• Identifyopportunities to useAI and automationto improve speed, quality, and efficiency

• Evaluate and support tools related to: document drafting, summarization, legal workflow automation, reporting and process monitoring.

• Collaborate with legal operations and tech stakeholders to implement scalable solutions

• Help translate legal workflows into automations, process logic, or improved tooling

Training & Cross-Functional Support

• Train and guide staff on operational workflows,Filevineusage, and process expectations

• Partner with legal, operations, QA, and tech teams toidentifygaps and improve execution

• Support onboarding and follow-up training for new team members

Required Qualifications:

• Personal injury law experience isrequired

• Filevineexperience isrequired

• Exposure to AI tools, legal-tech platforms, automation tools, or systems implementation

• Strong background inlegal operations, case management, or legal process improvement

• Legal backgroundrequired,such aslaw degree, or equivalent substantial legal operations / legal casework experience

• Experience with U.S. personal injury workflows, including some combinationof: intake, pre-litigation, claims setup, medical records,litigationhandoffandescalations.

• Strong organizational, analytical, and process-improvement mindset

• Comfortable working with aglobal teamin a fast-paced law firm environment

• Strong written and verbal communication skills

Preferred Qualifications:

• Experience training case managers, legal assistants, or legal teams

• Experience auditing workflows or improving team performance through process design

• Technical mindset or background in development, logic-building, integrations, or systems thinking

• Experience working across multiple U.S. states in personal injury matters

• Experience with related tools such as CRM systems, legal-tech platforms, or reporting tools

Salary Rate: $10 - $20 USD per hour depending on experience

Working hours: 8:00 am to 5:00 pm EST Time, Monday to Friday. (40 hours weekly)