Secretary
First seen by Alion on Oct 27, 2026.
Job Description
Educational Qualification:
Diploma or Bachelor’s degree in Secretarial Science, Office Administration, Business Administration, Management, or a related field.
Additional training in secretarial services or office administration is an advantage.
Work Experience:
Minimum of six (6) months of relevant work experience as a secretary, administrative assistant, office assistant, or in a similar position.
Duties and Responsibilities
Provide administrative and secretarial support to management and assigned departments.
Manage incoming and outgoing correspondence, emails, letters, and official documents.
Schedule appointments, meetings, and other official activities.
Prepare meeting agendas, minutes, reports, letters, and other official documents.
Maintain and organize physical and electronic files and records.
Receive and direct visitors, clients, and phone calls professionally.
Coordinate communication between management, departments, staff, and external stakeholders.
Handle confidential documents and information with discretion.
Prepare, format, print, scan, photocopy, and distribute documents as required.
Maintain office supplies and follow up on administrative requests.
Follow up on assigned tasks and ensure timely communication and documentation.
Assist in organizing meetings, events, and other administrative activities.
Perform other duties assigned by management.
Key Competencies and Skills
Excellent written and verbal communication skills.
Strong organizational and time-management skills.
Good knowledge of Microsoft Office applications, particularly Word, Excel, and PowerPoint.
Good typing, document preparation, and filing skills.
Strong attention to detail and accuracy.
Professional telephone, email, and interpersonal communication skills.
Ability to handle confidential information responsibly.
Ability to multitask and work effectively under pressure.
Strong teamwork and coordination skills.
High level of professionalism, integrity, reliability, and responsibility.