Executive Assistant

Overview

Come join a company that strives for Extraordinary People and Exceptional Performance! Eagle One Solutions, Inc., a Chenega Professional Services ’ company, is looking for an experienced Executive Assistant to support the efficient and effective operations of the Front Office for a Senior Executive at a federal client location in Washington DC.

Our company offers employees the opportunity to join a team where there is a robust employee benefits program, management engagement, quality leadership, an atmosphere of teamwork, recognition for performance, and promotion opportunities. We actively strive to channel our highly engaged employee’s knowledge, critical thinking, innovative solutions for our clients.

Responsibilities

• Serves as a trusted advisor to the Senior Executive.
• Coordinates the day-to-day workload and priorities of the Senior Executive to achieve planned deliverables, goals, and objectives while balancing unplanned emergent priorities of the day.
• Manages the calendar and schedule for the Senior Executive.
• Manages incoming tasks and data calls, assigns tasks to the appropriate subject matter expert, and tracks tasks through completion.
• Reviews staff deliverables to ensure the Senior Executive receives “signature-ready” materials of high quality and on-time.
• Creates, edits and proofreads documents, including memos, letters, reports, and presentations.
• Coordinates logistics for business trips for the Senior Executive, including booking travel, preparing itineraries, and assisting with travel expense reports.
• Handles confidential communication and executive correspondence, including email and phone communications, with professionalism and discretion.
• Prepares meeting materials and records minutes to document key decisions.
• Ensures the efficient and effective day-to-day operations and smooth communications flow across the office.
• Organizes meetings, all-hands, and other office events.
• Manages the on-boarding and off-boarding of staff.
• Conducts the inventory and procurement of office supplies.
• Assists with special projects by coordinating resources and tracking progress.

Qualifications

• Education: Bachelor’s degree.
• Experience: Minimum of 7 years of relevant experience.
• Tools: Proficiency in Microsoft Suite including Project, SharePoint, Teams.
• Clearance: Current possession of a Public Trust, or the ability to obtain one.

Knowledge, Skills, and Abilities

• Proven track record of successfully supporting Senior Executives.
• Demonstrates high levels of professionalism and decorum.

• Ability to manage and prioritize the busy schedules of Senior Executives.
• Excellent written and verbal communication skills.
• Ability to collaborate effectively with all stakeholders.

Estimated Salary/Wage