Coordinator, Development Financial Services

POSITION PURPOSE:

This position works as a Coordinator for the Development Financial Services Department. The Coordinator works with Development, Development Accounting, and other corporate divisions, to support the efficient and timely processing of contracts and invoices. This role will follow compliance and development related procedures, including but not limited to vendor and contract set-up/processing; invoice processing; vendor coordination for insurance compliance, invoices, waivers, etc.; waiver and preliminary notice tracking. The role will work with project teams to facilitate account set up, billing queries and other administrative concerns throughout the pre-development and construction process.

ESSENTIAL FUNCTIONS:

• Assist the Development Department with contract set-up, accounts payable, and administrative tasks.
• Process Development invoices and pay applications in Yardi Payscan, including review of preliminary notices and lien waivers.
• Work closely with Legal and Risk departments to draft and package contract documents and exhibits.
• Resolve and respond to issues and discrepancies related to job and contract set-ups, invoice payments, etc.
• Obtain, review, and process vendor insurance documentation.
• Ensure timely payment of invoices by reviewing pending contracts and invoice approvals.
• Work with Accounting and project teams to ensure proper job-cost accounting.
• Perform other administrative tasks as needed.

NON-ESSENTIAL FUNCTIONS:

• Operate standard office equipment.
• Attend training sessions for job cost accounting and software.
• Be responsive and flexible to new projects.
• Observe and implement best practices among different project teams.

SUPERVISORY RESPONSIBILITIES:

• None.

EDUCATION/EXPERIENCE REQUIREMENTS: (including certification, licenses, etc.)

• Minimum 1 year of Accounts Payable, contracts, and/or relevant experience.
• Understanding of basic legal and accounting principles preferred but not required.
• Real estate and/or construction contracting experience preferred but not required.

KNOWLEDGE, SKILLS AND ABILITIES:

• Proficient in Microsoft Office.
• Experience with Yardi or related accounting software preferred, but not required.
• Interpersonal skills to effectively communicate with third-party vendor inquiries.
• Aptitude for the fundamentals related to Real Estate, Legal, Accounting and related fields.

PERFORMANCE METRICS:

• Accuracy in work product.
• Timeliness in completion of work product.