Staff Accountant

KEY RESPONSIBILITIES:

• Manage the full purchase order process, from requisition and approval through receipt, invoicing, and closeout.
• Create, review, and issue POs and change orders, coding each to the correct project, cost code, and GL account.
• Confirm that every purchase has the required approvals and supporting documents under company approval limits and spending policies.
• Track open POs and remaining balances; close out completed or inactive POs and release unused amounts.
• Maintain PO logs and documentation and recommend improvements to the purchasing workflow.
• Track committed and actual costs against approved project budgets.
• Prepare budget-vs-actual and open-commitment reports for project managers and leadership.
• Flag purchases that would exceed budget lines and route them for review before release.
• Report on spending by vendor, project, and cost code.

QUALIFICATIONS:

Required

• Bachelor's degree in accounting, finance, or a related field, or equivalent experience.
• 3+ years of accounting experience, including at least 2 years in purchasing, accounts payable, or project accounting.
• Hands-on experience managing a purchase order process and performing three-way matching.
• Solid understanding of accruals, reconciliations, and month-end close.
• Ability to read project budgets and compare committed and actual costs against them.
• Strong Excel skills (pivot tables, lookups, and reconciliation workbooks).
• Experience with NetSuite or a similar system.

Preferred

• Experience in real estate development or construction, including change orders, retainage, and lien waivers.
• Experience with ServiceNow.

SKILLS:

• Attention to detail: catches coding errors, duplicate invoices, and pricing discrepancies before payment.
• Controls mindset: follows approval limits and keeps ordering, receiving, and payment properly separated.
• Communication: works well with project managers and vendors, and follows up firmly and professionally.
• Organization: manages a high volume of POs and invoices across multiple projects and deadlines.

WORK ENVIRONMENT:

• Hybrid, full-time position.
• Extra hours may be needed around month-end close and audits.