Project Manager

Who are we?

City FM Australia (City) provides world-leading Facilities Management, Engineering and Energy solutions that ensure safe, successful and sustainable outcomes for our partner, Coles.

We're a growing business built on strong partnerships, innovation and operational excellence. Our people are empowered to collaborate, solve problems and deliver meaningful outcomes that support some of Australia's most recognised retail brands.

The Opportunity

Are you a motivated Project Manager looking to broaden your experience and work on projects that make a real impact?

We are seeking an experienced Project Manager who thrives in a fast-paced, high-volume environment. Unlike traditional project management roles that focus on a small number of large projects, this position requires managing 20-30 concurrent projects of varying size and complexity, including national rollouts across 20-800 sites.

Applicants should have experience delivering retail, building, facilities, fit-out, maintenance, construction, or multi-site rollout projects, including developing scopes and quotations from limited client briefs.

To be considered for this role, you must have unrestricted working rights in Australia, hold a current driver's licence and have access to a reliable vehicle. You must be Melbourne-based and available to attend our Mulgrave office a minimum of three days per week.

Key Responsibilities

Project Planning & Delivery

Manage projects from initiation through to completion

Develop project plans, schedules, milestones and delivery frameworks

Define project scope, objectives, roles and responsibilities

Coordinate resources including labour, materials and external suppliers

Stakeholder Management

Build strong relationships with internal and external stakeholders

Coordinate activities across multiple business units

Work closely with partner representatives to deliver successful outcomes

Lead project meetings and facilitate effective communication

Risk & Commercial Management

Identify risks and develop mitigation strategies

Support tender preparation, submissions and evaluations

Manage project budgets and financial performance

Monitor project scope, timelines and deliverables

Reporting & Continuous Improvement

Track project progress and provide regular updates

Prepare reports and presentations for key stakeholders

Conduct post-implementation reviews and identify improvements

Support operational initiatives and project opportunities across the business

Experience & Expertise

Essential

Project Management qualification or Bachelor's degree in a relevant discipline (Preferred)

Proven project delivery experience

Strong stakeholder engagement and relationship management skills

Excellent verbal and written communication skills

Experience managing multiple priorities and deadlines

Intermediate to advanced Microsoft Office skills

Strong planning, organisation and problem-solving capabilities

Desirable

Experience within engineering, refrigeration, electrical or mechanical services environments

Exposure to facilities management or service-based operations

Experience with tender processes and commercial project delivery

Familiarity with project budgeting and financial reporting

To be successful in this role, you will be:

Highly organised and detail-oriented

A proactive problem solver who takes ownership

A confident communicator who can engage stakeholders at all levels

Collaborative and team-focused

Adaptable and comfortable managing competing priorities

Driven to deliver successful project outcomes

As this is not an IT Project Management or Engineering based role. Candidates without practical experience managing multiple concurrent projects in a retail, building, construction, facilities, or rollout environment are not suitable.

What's on Offer?

Permanent full-time opportunity

Hybrid working model with 2 days working from home each week

Free secure onsite parking

Access to employee rewards and retailer discounts

Ongoing learning and development opportunities

Exposure to a diverse portfolio of national projects

Supportive, collaborative and high-performing team culture

Career development within a growing Australian business

If you would like to be part of a growing Australian Facilities Management business, we would love to hear from you.

Please apply by submitting your updated resume and cover letter. Only shortlisted candidates will be contacted.

City is an Equal Opportunity Employer who supports and encourages the diverse needs of each individual Team Member.

City does not accept any unsolicited resume referrals from Recruitment Agencies. Please do not submit any resumes or associated profiles to the City careers portal or to any City team members. City will not pay any placement fees relating to unsolicited resume referrals.