Maintenance and Construction Coordinator

At Civeo, our employees are the cornerstone of our success. As a global workforce accommodation specialist, we help individuals maintain healthy, productive, and connected lives while working away from home.

Guided by our core values of safety, respect, care, excellence, integrity and collaboration we are dedicated to providing outstanding service to our guests and ensuring the wellbeing of our employees and communities.

Job Summary:

Civeo is looking for a Maintenance and Construction Coordinator to join our team and support Construction and Maintenance operations. This position plays a key role in keeping projects organized and on track by coordinating schedules, monitoring costs, maintaining project documentation, providing administrative support, and working closely with contractors and suppliers. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment.

Responsibilities:

• Provide administrative assistance to Project Managers and Maintenance team members to streamline project delivery. Responsibilities include coordinating project subtasks, managing documentation, overseeing financial services, and facilitating effective communication.
• Manage the weekly project schedule updates in alignment with directives from the Project & Maintenance Managers. Provide field input to support timely and accurate scheduling.
• Collaborate with technical and support teams during the construction phase, completing and coordinating order requests with contractors, consultants, and suppliers to ensure smooth execution of work.
• Support Project and Maintenance teams with daily employee time entry, flight and travel booking, and scheduling
• Provide support in the evaluation of contractor progress claims and facilitate the timely approval of change notices and shop drawings.
• Prepare and issue Field Review Reports, change notices, site instructions, and clarifications as needed throughout the project lifecycle.
• Issue contracts, letters of intent, and purchase orders, while maintaining a contract execution tracking log.
• Assist the Project Manager in reviewing contractor quotations as required, ensuring fair and reasonable pricing is endorsed for approval.
• Track and manage contemplated change notices and change orders in the project database.
• Provide assistance to ensure that project Health & Safety and Environmental Standards are consistently met throughout the project lifecycle.

Qualifications:

• Completion of post-secondary education in construction management, engineering, architecture, or a related field.
• 2-6 years of relevant work experience or a combination of education and practical experience in project coordination.
• Strong computer background including experience with scheduling software, MS Word, MS Project, JDE, and Excel
• Familiarity with core construction office processes such as project setup, subcontract management, change orders, RFIs (Requests for Information), and project closeout procedures.
• Demonstrated strong organizational capabilities and high attention to detail to manage multiple tasks effectively.
• Committed to upholding the company’s core values in all interactions.
• Effective communication and interpersonal skills.
• Ability to work collaboratively with various stakeholders.
• Experience in project coordination or related field is preferred.
• Commitment to upholding company core values: Safety, Respect, Care, Integrity, Collaboration, and Excellence.

What we offer:

• Comprehensive benefits package, which includes dental, vision, life insurance, and extended health coverage
• Health or Personal Spending Account
• Employee & Family Assistance Program (EFAP)
• RRSP/DPSP Match Program
• Professional Development

We are dedicated to employment equity and continuously strive to enhance our diversity and inclusion practices, fostering a respectful and collaborative workforce. We seek applicants with diverse skills, experiences, and competencies to make a meaningful impact on the lives of those living and working away from home.

If you want to join a forward-thinking and innovative company that values and rewards teamwork, hard work, and quality, please apply! We thank all applicants for their interest, but only those selected for the next stage will be contacted.

To apply, please submit your resume online to https://civeo.com/people-careers/job-opportunities/