Procurement Associate (Electrical / Renewables)

Role Overview

Responsible for managing end-to-end procurement activities for electrical equipment, components, and services for renewable energy projects. The role involves developing sourcing strategies, identifying and evaluating suppliers, conducting commercial negotiations, ensuring cost competitiveness, and executing procurement activities in line with project timelines, quality standards, and organisational procurement policies.

Key Responsibilities

1. Strategic Sourcing & Procurement

• Develop and implement sourcing strategies for major electrical equipment, materials, and services required for solar and renewable energy projects.
• Manage procurement of the following equipment and materials:
  • HT, LT, DC and communication cables.
  • SCADA systems and associated equipment.
  • Central and String Inverters.
  • Inverter Duty Transformers (IDT) and Auxiliary Transformers.
  • ACDB, SMDB, UPS, Auxiliary DB, LDB, PDB and MFM/ABT meters.
  • HT Panels and associated accessories.
  • String Monitoring Boxes (SMB) / String Combiner Boxes (SCB).
  • Precast cable trenches, battery chargers, LED lights, connectors and patch cords.
  • Weather Monitoring Systems (WMS) and sensors.
  • Cable termination and jointing kits.
  • Cables, ties, lugs, glands and other C-Class materials.
  • Engineering and technical services, including system studies, grid studies, load flow studies and quality-related services.

2. End-to-End Procurement Management

• Manage project-specific procurement activities from requirement assessment and RFQ preparation to commercial evaluation, negotiation and Purchase Order (PO) issuance.
• Coordinate with project execution, engineering, quality, finance and other internal stakeholders to ensure timely procurement and material availability.
• Ensure adherence to project specifications, approved budgets, delivery schedules and quality requirements.

3. Vendor Management & Development

• Identify, evaluate, pre-qualify and onboard suppliers in accordance with organisational procurement standards.
• Conduct supplier due diligence, capability assessments, commercial evaluations and cost benchmarking.
• Monitor supplier performance on quality, pricing, delivery timelines and service levels.
• Develop and maintain strong vendor relationships to ensure competitive sourcing and reliable supply.

4. Commercial Negotiations & Contract Management

• Lead commercial negotiations with suppliers to achieve optimal pricing, payment terms, delivery conditions and contractual commitments.
• Review and evaluate commercial proposals, quotations and contractual terms.
• Support preparation and review of purchase contracts, work orders and commercial agreements.

5. Governance & Compliance

• Ensure procurement activities comply with internal procurement policies, approval matrices, governance frameworks and audit requirements.
• Maintain accurate procurement documentation, supplier records, comparative statements and negotiation records.
• Ensure transparency and consistency throughout the procurement lifecycle.

6. Import & Logistics Management

• Possess working knowledge of import procurement processes, international logistics and INCOTERMS.
• Understand applicable taxation and regulatory requirements, including GST, customs duties and associated documentation.
• Coordinate with suppliers and logistics partners to ensure timely and cost-effective material movement.

Qualifications & Experience

• Education: Bachelor's degree in Electrical Engineering. MBA in Supply Chain Management / Materials Management will be an added advantage.
• Experience: 3-5+ years of relevant experience in procurement / strategic sourcing, preferably within the renewable energy, solar power or infrastructure sectors.
• Industry Knowledge: Strong understanding of electrical equipment, components and services used in solar and renewable energy projects.
• Systems Knowledge: Proficiency in SAP, SAP Ariba or other ERP-based procurement systems.

Required Skills & Competencies

• Strong commercial acumen and negotiation skills.
• Experience in RFQ management, techno-commercial evaluation and vendor cost benchmarking.
• Understanding of electrical equipment specifications and procurement processes for renewable energy projects.
• Knowledge of contract management, supplier assessment and procurement governance.
• Good understanding of import procedures, INCOTERMS, GST and customs regulations.
• Strong stakeholder management, analytical and coordination skills.