Accounts Payable Specialist

Are you a detail-oriented and organized individual with a passion for numbers and financial accuracy? We have an exciting opportunity for an experienced Accounts Payable Specialist to join our dynamic team!

As an Accounts Payable Specialist, you will be an integral part of the finance department, ensuring seamless processing of accounts payable transactions. You will report to the Director of Accounts Payable and collaborate with various internal teams to manage vendor relationships, process invoices accurately, and maintain up-to-date financial records. Your attention to detail and problem-solving skills will be crucial in resolving discrepancies and ensuring compliance with company policies and procedures.

Responsibilities

• Manage Accounts Payable mailbox - Ensure all current emails in mailbox are addressed and/or routed appropriately
• Ensure all invoices are entered accurately into the A/P system.
• Perform day to day financial transactions, including verifying, classifying and recording accounts payable data in A/P system
• Track expenses and process expense reports
• Investigate discrepancies by reconciling vendor accounts and monthly statements
• Research and resolve invoice discrepancies and issues
• Correspond with vendors and respond to inquiries
• Assist with month end closing
• Provide supporting documentation for audits
• Assist the Finance team with ad-hoc requests
• Maintain confidentiality of organizational information
• Other duties as assigned

Compentencies

• Organization and prioritization
• Attention to detail and accuracy
• Confidentiality
• Communication skills
• Vendor relationship skills
• Problem analysis and problem-solving skills
• Teamwork
• Professional integrity
• Ability to meet deadlines
• Ability to work independently

Qualifications

• A minimum of 2-3 years in an accounts payable or general accounting position
• Knowledge of general accounting procedures
• Knowledge of relevant accounting software (Netsuite and Tipalti are a plus!)
• Proficient in data entry and management