Procurement Associate

About Umbrella

Umbrella Incorporated partners with enterprises to navigate complexity, accelerate growth, and drive measurable impact.

This role will support both Cloud Managed Networks and Tidal Commerce, two member companies of Umbrella Incorporated, supporting a dynamic and growing environment spanning IT infrastructure, cloud technologies, cybersecurity, and digital commerce consulting & implementation.

About the role

We are seeking a detail-oriented and proactive Procurement Associate to support our procurement and purchasing operations. In this role, you will work closely with vendors, suppliers, and internal stakeholders to manage sourcing activities, quotations, purchase orders, deliveries, and invoice verification.

The Procurement Associate will help ensure that goods and services are purchased efficiently, accurately, and in accordance with company policies and procurement processes. This role will also support vendor coordination, purchasing analysis, record maintenance, and resolution of procurement-related issues.

The ideal candidate is organized, analytical, and comfortable managing multiple priorities in a fast-paced environment. This is an excellent opportunity for someone looking to build or expand their experience in procurement, supplier management, purchasing, and supply chain operations.

This is an active and urgent role.

Key Responsibilities

Procurement & Purchasing

• Support the end-to-end procurement process, from purchase requests and quotations through purchase orders, delivery, and invoice verification.
• Coordinate with vendors and suppliers to obtain quotations, pricing, lead times, product availability, and other purchasing information.
• Compare vendor quotations and pricing to support purchasing decisions and identify cost-effective options.
• Prepare, process, and track purchase orders while ensuring accuracy and compliance with internal procurement procedures.
• Monitor purchase orders and supplier confirmations to ensure timely fulfillment.
• Collaborate with internal teams to understand purchasing requirements and ensure orders are processed accurately and on time.

Vendor & Supplier Management

• Develop and maintain positive working relationships with vendors and suppliers.
• Communicate with suppliers regarding pricing, availability, order changes, delivery issues, and discrepancies.
• Assist with vendor onboarding, documentation, and maintenance of supplier records.
• Escalate recurring supplier issues or delays to the appropriate stakeholders and support resolution.

Invoice & Order Management

• Verify supplier invoices by matching them against purchase orders and receiving documentation.
• Investigate and resolve discrepancies involving pricing, quantities, purchase orders, invoices, and deliveries.
• Maintain accurate and up-to-date procurement, vendor, purchase order, and delivery records.
• Ensure procurement data is accurately entered and maintained within the company's ERP or purchasing systems.

Reporting & Process Support

• Prepare procurement, purchasing, vendor, and order-status reports as required by management.
• Track open purchase orders and provide regular updates on outstanding orders and expected delivery dates.
• Support procurement-related analysis, including pricing comparisons, supplier performance, and purchasing trends.
• Identify opportunities to improve purchasing processes, reduce errors, and increase operational efficiency.
• Support day-to-day procurement and administrative activities as needed.

Qualifications & Requirements:

• 2-3 years of experience in procurement, purchasing, supply chain, vendor management, or a related field.
• Understanding of basic procurement and purchasing processes, including quotations, purchase orders, supplier coordination, and invoice matching.
• Strong attention to detail with excellent organizational and time-management skills.
• Strong communication and interpersonal skills, with the ability to work effectively with vendors and internal stakeholders.
• Ability to manage multiple purchase orders, requests, and deadlines simultaneously.
• Strong problem-solving skills and the ability to investigate and resolve procurement discrepancies.
• Proficiency in Microsoft Office Suite, particularly Microsoft Excel.
• Experience with procurement, purchasing, or ERP systems such as SAP, Oracle, NetSuite, or similar platforms is an asset.
• Ability to work independently while also collaborating effectively with cross-functional teams.
• High level of accuracy and commitment to maintaining data integrity and following company policies and procedures.

Nice to have:

• Experience with inventory management, warehouse, or supply chain operations.
• Knowledge of procurement best practices, policies, and compliance standards.
• Familiarity with vendor management and supplier coordination.
• Experience with inventory tracking, forecasting, or replenishment.
• Exposure to ERP or inventory management systems.

What We Offer -

• Competitive compensation package
• This role offers opportunities to expand your knowledge of the technology and sales industry while developing broader business operations expertise, with potential to grow into supporting additional teams, functions, and strategic initiatives across the organization
• Opportunities for ongoing training and professional development.
• Supportive work environment with a focus on safety and innovation

Umbrella Inc is committed to creating and maintaining a workplace that is free from harassment and discrimination under the Ontario Human Rights Code. The Company’s policy is not to discriminate against any applicant or employee on the basis of a prohibited ground enumerated by the Ontario Human Rights Code. Umbrella welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. Please advise Human Resources if you require accommodation. Further, it is Umbrella's policy to comply with all applicable provincial and federal laws regarding background and criminal record checks in making hiring decisions.