Executive Assistant | WFH
Confirmed on the employer's own hiring board on Nov 8, 2026. First seen by Alion on Nov 6, 2026. Cloudstaff scores B on the Alion truth index.
Work-From-Home (CS Everywhere) - A work setup with unlimited access to the office and combined the flexibility and cost savings that comes with working from world-class offices.
We are seeking a highly organized, tech savvy, and proactive Executive Assistant to support a fast paced Principal and Business Owner. The Principal is an active, vision driven dealmaker and high level strategist who focuses on driving growth, client relationships, and business development. The ideal candidate will serve as the Principal's administrative engine taking verbal directives, raw ideas, business contact lists, and incoming requests, and converting them into structured administrative workflows, scheduled meetings, organized files, and streamlined correspondence.
Executive & Administrative Support
Calendar & Schedule Management: Maintain, optimize, and protect the Principal's daily schedule, coordinating external and internal meetings seamlessly across time zones.
Communications & Follow-ups: Draft, review, and organize business emails, memos, and client follow-ups based on the Principal's dictation, notes, or brief verbal instructions.
Contact & Lead Management: Organize contact lists, phone numbers, and business leads into structured tracking systems or CRM software.
Document & Presentation Preparation: Clean up, format, and structure notes, outlines, contracts, and proposals into polished, professional documents.
Microsoft 365 & Document Administration
SharePoint & Cloud Architecture: Design, organize, and maintain a structured folder and document hierarchy in Microsoft SharePoint and OneDrive so information is easy to store and retrieve.
Microsoft 365 Operations: Leverage the full M365 suite including Outlook, Teams, OneNote, Word, and Excel to keep administrative workflows running seamlessly.
Document Management: Maintain standard file naming conventions, version control, and access permissions across executive files.
Qualifications
- Proven Experience: 3+ years in an Executive Assistant role supporting business executives, real estate developers, contractors, or entrepreneurs.
- Microsoft 365 Mastery: High proficiency in Microsoft SharePoint, Teams, Outlook, OneNote, Word, and Excel.
- Strong Administrative & Organizational Skills: Exceptional ability to create structure out of high level or fast moving information.
- Excellent Written & Verbal Communication: Strong grammar, editing, and drafting skills to represent the Principal professionally in written correspondence.
- Proactive Problem Solver: Self starter with high emotional intelligence (EQ) who anticipates needs, prioritizes effectively, and works well independently.
- Tech Savvy & Adaptive: Familiarity with AI productivity tools such as Microsoft Copilot, dictation software, automated transcription tools, and CRM or accounting platforms is a strong plus.
IDEAL CANDIDATE PROFILE / WORK STYLE
- Detail Oriented Integrator: Excellent at managing logistics, administrative details, and executive follow through so the Principal can stay focused on high level closing and strategy.
- Adaptable Communicator: Comfortable receiving instructions via voice notes, bullet points, or quick phone syncs, and translating them into clear written executive communications.
- Dependable & Trustworthy: Handles confidential business, financial, and client information with absolute discretion.
Perks and benefits
Comprehensive Legal Benefits
As part of your contract, we ensure all legally mandated benefits are covered-because your well-being is our priority! Here's what you can count on:
Health Insurance (EPS)
Pension Coverage
Severance Pay (Cesantías)
Family Compensation Fund (CCF)
Occupational Risk Insurance (ARL)
Exclusive Perks That Go Beyond
We believe in giving more than just the basics. With us, you’ll enjoy:
Premium Health Insurance (Prepagada)
Life Insurance, starting from your 16th day with us.
Flexible Work Setup options-Hybrid, On-site, or Remote. (This can change according to the role you are applying to)
Access to the CloudStaff Dream Points Program.
Exciting Growth Opportunities to fuel your career aspirations