Payroll Coding Specialist

The Payroll Coding Specialist in the Live Event Production plays an important role.

Coordinating labor schedules and coding - such as Full-Time and Part-Time staff across all departments

-requires careful navigation of scheduling rules, strict call times, and sometimes rapidly changing event

General Responsibilities:

The Labor Scheduling Clerk’s responsibilities as they relate to Event Production and involve confirming

all employee schedules, contacting Production Coordinators, confirming actual work hours, confirming

Job Codes for profit & loss reporting by project, as well as other related duties as assigned from time to

time by the Company. The Payroll Coding Specialist will maintain a positive attitude that promotes

teamwork within the Company and a favorable image of the Company.

Key Responsibilities:

• Build weekly or monthly work schedules using Kronos or templates.
• Absence Management: update shift swaps, call-outs, time-off requests, and emergency

replacements as directed by the Production Directors, or Production Coordinators.

• Communication: Contact Production Directors, or Production Coordinators to confirm shift times,

schedule changes, and fill open slots.

• Record Keeping: Track hours worked, attendance, and staffing levels to prevent scheduling

conflicts and reduce unnecessary overtime costs

Day-to-Day Responsibilities:

• Monitor the pipeline of upcoming, confirmed live events to confirm exact staffing requirements with

managers and or Production Coordinators.

• Rapidly fill empty roles due to last-minute crew illness or unexpected event extensions,

coordinating directly with Production Coordinators 1or Project Managers.

• Input schedules, confirm shifts, and input employee project/job info into company systems.
• Organizes workflow and appointments by reading and routing correspondence and collecting

schedule information.

• Works closely with Department heads and coordinators to maintain schedules by using the UKG

Kronos Portal, FLEX Rental Solutions software, and Google Sheets

• Maintains confidence and protects operations by keeping information confidential.
• Contribute to team effort by accomplishing related results as needed.

Qualifications

Scheduler Qualifications/Skills:

• Scheduling
• Administrative writing skills
• Professionalism, confidentiality, and organization
• Reporting skills
• Typing
• Verbal Communication
• Google Workspace / Microsoft Office proficiency

Education, Experience, and Licensing Requirements:

• High school diploma, GED, or equivalent
• A university/college degree is an asset.
• Previous payroll administrative experience preferred.

Perks and benefits

Become part of the Employee Share Units program

Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc.

Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment

Endless opportunities for career advancement

In-house psychiatrist available to support employees' well-being

International career growth and connections

Mental Wellness Employee Assistance program through Lifeworks

Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues

Quarterly perks boxes for WFH staff, offering groceries and snacks to keep you fueled

Superb and exciting Mid-Year Parties - with items to give away and cash prizes!

Unlimited cash incentives for hired referrals

We set you up for success with a company-provided PC/Laptop