Personal Assistant

Application Deadline: Tuesday, November 3, 2026

Personal Assistant

We welcome applicants from all backgrounds to join our supportive team. In this role, you will provide a confidential, efficient, and effective secretarial support service directly to the Deputy Chief Executive Officer (DCEO) and senior management. You will balance high-level executive assistance, diary, and meeting management with the coordination of key college processes and the effective operation of Agile Hubs across our Deeside and Yale sites.

What You Will Do

• Act as the primary point of contact for the DCEO and Senior Management Team, receiving and welcoming high-profile external stakeholders, politicians, and Welsh Government officials.

• Proactively manage the DCEO’s complex diary, schedule appointments, coordinate travel and accommodation, and prepare briefing materials to ensure smooth daily operations.

• Schedule meetings, compile agendas, and take/transcribe formal minutes for Senior Management Team meetings, internal College Committees, and Governing Body/Board meetings.

• Manage and coordinate key college processes linked to the DCEO's portfolio, dealing with sensitive and confidential issues with discretion and initiating appropriate correspondence.

• Support the effective operation of Agile Hubs at the Deeside and Yale sites in collaboration with the wider PA team, providing guidance to colleagues as required.

• Support major College events and statutory requirements, including Estyn/Ofsted inspections and Open Events.

Must-Haves

• Level 4 qualification or equivalent relevant management experience.

• Minimum of 2 years’ experience providing comprehensive administrative/PA support to senior managers in a large or complex organisation.

• Proven experience in taking/transcribing formal minutes and coordinating/managing complex organisational processes.

• Strong IT literacy across MS Office, Google, and digital communications, with Level 2 Digital Literacy (or willingness to work towards it).

• A commitment to safeguarding young people and adults at risk.

Flexibility & Adjustments

• Working Options:We support agile working arrangements and collaborative work across key sites, including our Agile Hubs at Deeside and Yale.

• Interview Accommodations:Please let us know if you require any adjustments or digital accommodations during the interview process.

• Language:We are committed to promoting the Welsh language and culture, and applications submitted in Welsh are highly welcomed. Fluent Welsh communication skills (written and verbal) or an empathy with Welsh culture are strongly encouraged.

Want to find out more?For an informal conversation about the role and our working environment, please contact Lee-ann Davies at [email protected] .

Welsh skills are desirable for this specific post. We are seeking candidates who can help us grow our bilingual provision and service.

Coleg Cambria aims to actively promote and embed the Welsh language and culture. We are committed to providing opportunities and support for our colleagues to develop their Welsh language skills in both formal and informal settings. This includes access to tailored Welsh language training plans as well as incentive payments for bilingual delivery and services.

We highly encourage applications in Welsh. An application submitted in Welsh will not be treated less favourably than an application submitted in English.

Application forms, explanatory material, information about the interview process and assessment methods and job descriptions all available in Welsh.

Coleg Cambria is a ‘Disability Confident’ Employer.

We are building a college that reflects the vibrant, diverse community we serve. We warmly welcome and encourage applications from individuals of all backgrounds, particularly those from underrepresented groups.

Coleg Cambria is committed to safeguarding all learners, and we expect every member of staff to share this commitment.

This role is covered by the Rehabilitation of Offenders Act 1974 (Exceptions) Order and is classed as regulated activity. It therefore requires an Enhanced DBS with Barred List check, and applicants must disclose all cautions and convictions, including spent ones. It is an offence to apply if you are barred from working with children. Disclosure will not automatically prevent employment; a risk assessment will be carried out however we may deem some convictions / cautions as unsuitable to work with children.

Depending on the position, successful candidates may also need to register with the Education Workforce Council.

Roles are normally advertised with a salary range. If you are offered a role at the college, relevant experience will be taken into consideration to determine your starting salary.

Please be aware that Coleg Cambria reserves the right to close our vacancies earlier than the listed date if we have received a high level of applications. We would recommend that if you wish to be considered that you complete the application as promptly as possible.