Facilities Support / Facilities Representative

Job Title:

Job Description

Supports Client Visits from various programs

Assists in the preparation of site-specific events

Manages Locker Issuance and Inventory

Responds and accommodates facilities-related requests filed via SolvNow

Food Concessionaire Management

Tracks inventory of supplies (e.g. cleaning, coffee, drinking water, tissue, etc.)

Processes POs in Workday, receipting and invoicing

Functions as backup to the Facilities Manager

• Responsible for coordinating day to day general cleaning and orderliness of the site.
• Provides instructions to Technicians and Housekeeping to Perform general maintenance work
• May provide direction or assistance with building admin / landlord.
• Monitors site utilities and provides control, analysis, and assist in forecasts of consumption based on budget.
• Reviews and recommends possible site improvement
• Works in accordance with general safety principles.
• Ensures compliance with 5S Standards
• Back up during absence of supervisor / Manager
• Ensures, Monitors and Implements the sustaining of the CNX site standards
• Plans, develops and coordinates new ideas/projects with the supervisor/manager.
• Ensures records are maintained & updated regularly & consistently
• Ensures the efficiency of the following administrative duties:
• Lockers & Pedestal, site cabinetry maintenance, monitoring and issuance
• Management of housekeeping personnel
• Review & maintains tracker of billable & account payables
• Handling of the following:
• Events assistance

- Provides assistance & guidance to health & safety requirements as well as 5S standards

- Assisting with the preparation of logistics/details of special events & client visits

• Client visit assistance

- Assists to ensure site readiness (overall cleanliness, organization and orderliness)

- Pantry, Restroom, Office Supplies, Facilities Supplies for repair & maintenance

- Maintenance, tracking, inventory, stocking, releasing of supplies

• Ensures that there is ample and sufficient (safety) stock of supplies
• Helps in managing the pantry and in ensuring that we improve on services and give our employees the best experience.
• Manages parking requests / monitoring.
• Room reservation management
• Preparation of reports, as appropriate.
• Non-IT Helpdesk Management

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