Advisor, Faculty Information Systems

Position Number: [[positionNumber]]

Department: [[department_obj]]

Grade: [[cust_payGrade]]

Campus: [[filter4]]

Salary: [[cust_MinimumRate]] - [[cust_MaximumRate]]per annum

Union/Association/HR Policy: [[filter1]]

Posting deadline: November 17, 2026

Applicants are strongly encouraged to include a cover letter expressing their interest and how their profile aligns with the role.

Recognized as one of Montreal’s top Employers, Concordia University is the place to be if you are looking to grow, contribute and innovate in a dynamic and multicultural environment.

Be part of a community that addresses society’s big challenges, supports your personal and professional growth, and makes a real impact in building a more sustainable world.

As a member of our community, you will have access to comprehensive benefits, a defined pension plan and numerous on site well-being facilities such as a state of the art gym and health clinic as well as a variety of educational and cultural opportunities.

NOTE: This posting represents a replacement contract for the duration of one year.

SCOPE

Reporting to the Manager, Faculty Information Systems, the incumbent assists academic unit representatives, faculty, and other academic staff with their transactions and other troubleshooting in faculty information systems.

PRIMARY RESPONSIBILITIES

• Daily management of faculty information systems, in collaboration with the other Advisors, Faculty Information Systems, including oversight of course assignment for full-time faculty, part-time faculty, and teaching assistants; contract assignment and other transactions for academic staff; troubleshooting issues with academic staff and academic unit representatives; manage user access to faculty information systems.
• Prepare letters for academic staff concerning affiliations, employment confirmation, attestations of employment, salary and employment histories, etc.
• Oversee seniority in the faculty information systems, including adjustment of entries, verification of seniority, and producing seniority reports.
• Facilitate automated payments to part-time faculty, teaching and research assistants, and other academic staff contracts and ensuring the accuracy of parameters and data in faculty information systems; and make necessary entries in UNITY.
• Produce reports in accordance with collective agreement deadlines; support the Vice Provost Faculty Development and Inclusion (OVPFDI) and the budget office.
• Confirm eligibility requirements and document classification changes.
• Provide senior administrators with required data pertaining to academic staff; oversee the compilation and analysis of said data; ensure the integrity of data on academic personnel processes.
• Assess and identify training needs of end users, design and deliver training sessions/workshops to faculty and staff; produce and provide training material on the different modules of faculty information systems and concurrent information systems.
• Prepare and send correspondence to academic unit representatives regarding procedures and deadlines; prepare and send correspondence to union administration as necessary and in accordance with deadlines.
• Collaborate on process improvements and create alternatives and recommendations to reduce costs and increase efficiency as it relates to faculty information systems.
• Provide strategic support for labour relations and negotiations with academic unions (CUFA, CUPFA, and CREW).
• Facilitate the communication of policies, procedures, guidelines, memos, and development opportunities. including the creation and or maintenance of SharePoint sites, including, but not limited to, Academic Unit Heads, New Faculty, and FDI.
• Coordinate updates of the OVPFDI Concordia.ca webpages.
• Prepare the allocation of reserve courses for the faculties and provide ongoing support for reserve course allocation questions.
• Manage the access of the Academic Unit Heads for SharePoint, FRIS, and Provost Events Calendar and others.

QUALIFICATIONS

• Bachelor’s degree in a related field and two to four years of experience working with information systems in a unionized environment.
• Knowledge of the academic infrastructure and academic administrative practices and regulations.
• Good knowledge (Level 4) of spoken and written English and basic knowledge (Level 3) of spoken and written French.
• Advanced knowledge of Excel (to create and format spreadsheets including calculating formulas and managing pivot tables) and good knowledge (intermediate level) of Word (to format letters, lists, mail merges).
• Good knowledge of database applications.
• Experience with systems transactions.
• Ability to work under pressure and meet strict deadlines; attention to detail.
• Strong communication skills.
• Excellent organizational skills; ability to multitask and to establish and follow priorities while maintaining flexibility; ability to work independently and as part of a team.
• Discretion and strong sense of confidentiality.
• Action oriented - sense of energy.
• Organizational agility - understands the reasoning behind key policies, practices and procedures.
• Knowledge of academic union collective agreements (CUFA, CUPFA, and CREW) is an asset.
• Strong knowledge of the Faculty Resource Information System (FRIS) and familiarity with the HRIS (SAP) are assets.
• Knowledge of other human resources and budget information systems is an asset.

Due to the volume of applications, only selected candidates will be contacted by our Talent Team.

Concordia University is an English-language institution of higher learning at which the primary language of instruction and research is English. Since this position supports academic and administrative functions of the university, proficiency in English and French, as indicated, is required.

IMPORTANT: The language and computer skills of short-listed candidates will be tested.

Territorial Acknowledgement

Concordia University is located on unceded Indigenous lands. The Kanien’kehá:ka Nation is recognized as the custodians of the lands and waters on which we gather today. Tiohtià:ke/Montreal is historically known as a gathering place for many First Nations. Today, it is home to a diverse population of Indigenous and other peoples. We respect the continued connections with the past, present and future in our ongoing relationships with Indigenous and other peoples within the Montreal community.

Employment Equity

Concordia University is strongly committed to employment equity within its community, and to recruiting a diverse faculty and staff. The University encourages applications from all qualified candidates, including women, members of visible minorities, Indigenous persons, members of sexual minorities, persons with disabilities, and others who may contribute to diversification; candidates are invited to self-identify in their applications. As part of your application, you will be asked to complete a diversity survey. This information is voluntary and any information collected for this purpose is confidential and cannot be accessed by search committees or human resources employees. Results will be aggregated and used to help Concordia achieve its goal to see all members of our community not only reflected, but welcomed, included and supported in their efforts to contribute to all areas of university life.

Accessibility

Concordia desires to increase diversity among its community members and we strive to make our recruitment processes as accessible as possible and provide accommodations as required for applicants. If you are contacted for an interview and anticipate needing accommodations during the process, please contact, in confidence, [email protected]

Immigration Status

All qualified candidates are encouraged to apply; however, Canadian and Permanent Residents will be given priority. To comply with the Government of Canada’s reporting requirements, the University is obliged to gather information about applicants’ status as either Permanent Residents of Canada or Canadian citizens.