Accounting Services Associate III

Position: C03 (Vendor Maintenance)

The candidate will be responsible for accurately maintaining vendor records, ensuring compliance with company policies, and contributing to the overall efficiency of the accounts payable process.

Responsibilities:

• Assist in the onboarding process for new vendors. Ensure all required documents and information are collected and recorded accurately.
• Create and update vendor records in the accounts payable system. Ensure accurate and complete vendor information, including contact details, payment terms, and tax identification.
• Verify vendor information through documentation and communication. Request and review necessary documentation such as W-9 forms and certificates of insurance.
• Ensure vendor records comply with internal policies and regulatory requirements.
• Update changes in vendor details promptly in the accounts payable system. Coordinate with IT or relevant teams for system enhancements related to vendor management.
• Generate reports related to vendor maintenance activities. Contribute to periodic reviews of vendor records.
• Interact with vendor and internal stakeholders over the phone to validate vendor details and for validation of various forms submitted.
• Conduct supplier audits at regular intervals to ensure compliance of various policies and procedures.

Qualifications and Experience:

• Minimum of 3+ years relevant experience in Vendor maintenance role
• Knowledge of general accounting procedures & accounts payable
• Night Shift is mandatory
• Strong customer service/communication skills
• Advanced computer and Microsoft Excel skills