Administrative & Operations Assistant

Connexzia is accepting applications for an Administrative & Operations Assistant based in Malvar, Batangas, Philippines.

The role supports a U.S.-based logistics company across administrative work, freight coordination, local courier operations, recruitment, and customer communications.

We encourage qualified applicants in Malvar and nearby communities, including Tanauan City, Santo Tomas City, Lipa City, Balete, and Mataasnakahoy, to apply if they can reliably work in Malvar when required.

This is an active vacancy with prompt candidate review. Responsibilities include coordinating communications and follow-ups, maintaining accurate records, helping with documentation and onboarding, and assisting management with daily priorities.

Compensation, the precise schedule, and any additional working arrangements will be discussed with qualified applicants.

Schedule: Schedule to be confirmed during screening. Some work may overlap with U.S. business hours.

Compensation: Compensation will be discussed with qualified applicants.

Responsibilities:

• Support day-to-day administrative tasks and logistics operations for Connexzia.
• Monitor assigned emails, messages, schedules, and operational follow-ups.
• Maintain accurate carrier, driver, client, shipment, and application records.
• Assist with courier and freight dispatch coordination, routing information, and status updates.
• Follow up with drivers, carriers, clients, candidates, and internal team members.
• Review onboarding and application documents for completeness.
• Support recruitment scheduling, applicant communications, and tracking.
• Prepare spreadsheets, reports, research notes, and organized digital records.
• Escalate urgent issues and keep management informed about pending tasks.
• Use Connexzia operational platforms while protecting confidential information.

Requirements:

• Currently based in Malvar, Batangas, or a nearby community with practical access to Malvar.
• Able to attend work in Malvar when required for the position.
• Strong written and spoken English communication skills.
• Comfortable with email, spreadsheets, web applications, and basic computer tasks.
• Reliable, organized, punctual, and attentive to detail.
• Can follow procedures, handle confidential records, and manage multiple priorities.
• Able to coordinate with a U.S.-based business; exact working hours will be discussed during screening.

Preferred qualifications:

• Administrative assistant, office assistant, or virtual assistant experience.
• Experience in logistics, dispatch, courier operations, or customer service.
• Experience with recruitment, onboarding, data entry, or documentation.
• Familiarity with cloud collaboration tools and customer-management platforms.

Position highlights:

• Malvar, Batangas-based opportunity.
• Support a U.S.-based logistics and delivery company.
• Work across administration, operations, customer communications, and recruitment.
• Opportunity to learn Connexzia internal business systems.