Office Engineer – Project Controls & Administrative Support

Consertus is an AI-native global capital program management and advisory firm that combines deep human expertise with advanced digital tools to deliver smarter, faster, and more sustainable outcomes.

Headquartered in Miami, Florida, and supported by more than 1,500 professionals worldwide, we help clients plan, execute, and optimize large-scale capital programs.

Our integrated services span digital, advisory, engineering and design, and delivery. We serve aviation, transportation, transit, water, healthcare, energy, education, government, commercial, life sciences, and technology markets.

We celebrate individual strengths, foster strong relationships, and promote flexibility in how and where we work. Learn more at www.consertus.com.

About This Role

Consertus is seeking an organized, detail-oriented Office Engineer - Project Controls & Administrative Support to support the Los Angeles County Metropolitan Transportation Authority (LA Metro) Environmental Services Division (ESD) under its Program Control Support Services (PCSS) contract.

This position will provide essential office engineering, project controls, financial tracking, reporting, and administrative coordination services supporting major transportation capital projects and departmental initiatives.

The successful candidate will work closely with LA Metro staff, project managers, contract administrators, consultants, and internal stakeholders to coordinate project documentation, monitor schedules and budgets, support financial projections, and ensure timely reporting of project activities.

This role is well suited for a professional with experience in office engineering, project administration, project controls, contract support, or capital program coordination within transportation, public infrastructure, or construction environments.

This is a full-time, project-based position with an anticipated start date in December 2026 and an assignment expected to continue through June 30, 2027, subject to contract authorization and project requirements.

Key Responsibilities

Office Engineering & Contract Administration

· Assemble and coordinate task order packages for review and approval by contract administrators.

· Compile scopes of services, cost and schedule proposals, and supporting project documentation prepared by project stakeholders.

· Review documentation for completeness, accuracy, and consistency with established project requirements.

· Support contract administration activities, task order tracking, and documentation management.

· Coordinate with project managers, consultants, contractors, and LA Metro personnel to obtain required project information.

· Maintain organized project records, correspondence, task order documentation, and supporting files.

Project Controls, Budgeting & Scheduling

· Assist in developing and maintaining project budgets and schedules in alignment with established requirements.

· Monitor project milestones, deliverables, and key performance indicators.

· Track project scope, schedule, and budget performance and identify potential discrepancies.

· Support the development and maintenance of work breakdown structures (WBS).

· Prepare charts, graphs, diagrams, and analytical reports to communicate project performance.

· Assist with project change tracking, documentation, and coordination.

· Support financial and schedule reporting for capital projects and departmental initiatives.

Financial Analysis & Cost Tracking

· Analyze consultant, employee, and subcontractor labor expenditures to support monthly financial projections.

· Compile and review labor cost information, project expenditures, and budget data.

· Assist in preparing periodic expenditure reports and financial summaries.

· Track project spending against established budgets and identify potential funding concerns.

· Support preparation of expenditure notifications when project spending approaches approximately 80% of the authorized budget.

· Coordinate with project controls and management personnel to ensure financial data is accurate and current.

Reporting & Stakeholder Coordination

· Collect, organize, and consolidate information from project stakeholders for weekly and monthly reports.

· Prepare project status updates covering scope, budget, schedule, milestones, and outstanding action items.

· Maintain tracking logs and reporting documents to support departmental decision-making.

· Coordinate meetings, project updates, and information requests as needed.

· Assist with the development of technical and administrative reports for LA Metro management.

· Support communication between project teams, consultants, contractors, and agency personnel.

Environmental Services Division & Vendor/Contract Management Support

· Provide general office engineering and administrative support to LA Metro’s Environmental Services Division.

· Assist Vendor/Contract Management (VCM) personnel with departmental initiatives, contract documentation, and reporting requirements.

· Coordinate consultant and subcontractor information for financial and project reporting.

· Monitor project requirements, deliverables, and administrative milestones.

· Support project managers with scope, schedule, budget, and change management documentation.

· Assist with documentation and administrative preparation for subsequent task orders.

Minimum Qualifications

· Bachelor’s degree in Engineering, Construction Management, Business Administration, Project Management, or a related field; equivalent relevant experience may be considered.

· Experience in office engineering, project administration, project controls, contract administration, or construction-related project support.

· Understanding of project budgets, scheduling, financial reporting, and project documentation.

· Experience compiling technical documents, reports, cost information, and project records.

· Proficiency in Microsoft Office applications, particularly Excel, Word, Outlook, and PowerPoint.

· Ability to organize and analyze project information, including financial and schedule data.

· Strong written and verbal communication skills.

· Excellent organizational skills, attention to detail, and ability to manage multiple competing priorities.

· Ability to coordinate effectively with project managers, technical staff, consultants, and other stakeholders.

Preferred Qualifications

· Experience supporting public-sector transportation, transit, infrastructure, or major capital improvement programs.

· Previous experience working with LA Metro or another public transportation agency.

· Familiarity with task order administration, consultant contracts, and cost and schedule proposals.

· Experience with project cost tracking, labor analysis, monthly forecasting, and budget monitoring.

· Knowledge of work breakdown structures (WBS), project schedules, and change management procedures.

· Experience preparing project controls reports, expenditure summaries, and management dashboards.

· Familiarity with document management systems, SharePoint, and project controls or financial management software.

Key Competencies

· Organization & Accuracy: Ability to manage detailed project documentation and reporting requirements.

· Financial & Analytical Skills: Comfortable reviewing cost data, labor expenditures, and budget projections.

· Project Coordination: Ability to support multiple stakeholders and maintain progress across competing priorities.

· Communication: Effective in preparing reports, coordinating information, and communicating project status.

· Problem-Solving: Proactive in identifying documentation gaps, tracking issues, and supporting project teams.

· Teamwork: Collaborative approach to supporting project managers, agency personnel, and consultants.

Working Hours & Location

This full-time position supports LA Metro’s Environmental Services Division in Los Angeles, California.

· Anticipated Schedule: Approximately 40 hours per week

· Anticipated Start Date: December 2026

· Anticipated Assignment End Date: June 30, 2027

· Work Arrangement: Specific onsite and remote-work expectations will be determined based on client and project requirements.

Compensation

The anticipated compensation range for this position is $50.00-$55.00 per hour, equivalent to approximately $104,000-$114,400 annually, based on a standard 40-hour workweek and 2,080 hours per year.

Actual compensation will be determined based on relevant experience, qualifications, and applicable company compensation guidelines.

The annualized compensation figures are provided for comparison purposes. Actual earnings during this project-based assignment will depend on the start date, hours worked, and assignment duration.

What’s In It for You

Consertus offers a competitive benefits package for eligible employees, including:

· Comprehensive medical, dental, and vision coverage.

· Optional benefits, including pet insurance, legal insurance, and supplemental health plans.

· 401(k) with day-one eligibility, including a 100% company match on the first 3% of eligible compensation and a 50% match on contributions between 3% and 5%.

· 10 paid company holidays.

· PTO starting at 15 days annually and increasing to up to 25 days.

· Access to Consertus Academy for ongoing professional development and learning.

Benefits eligibility and plan provisions are subject to applicable company policies.

Why This Role Matters

As an Office Engineer supporting LA Metro’s Environmental Services Division, you will contribute to the successful administration and delivery of important transportation infrastructure programs throughout Los Angeles County.

Your work in project coordination, financial tracking, document management, and reporting will help project teams maintain accountability, monitor expenditures, and effectively manage critical project requirements.

This position offers the opportunity to work alongside experienced infrastructure professionals while supporting one of the nation’s largest public transportation agencies.

How to Apply

Interested candidates should apply through the Consertus Careers portal and upload their most recent resume.

Consertus Careers: https://consertus.wd501.myworkdayjobs.com/consertuscareers

Equal Employment Opportunity Statement

Consertus is an Equal Opportunity Employer committed to providing an inclusive workplace. We welcome qualified applicants from diverse backgrounds and provide equal employment opportunities without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other status protected by applicable law.