Procurement Officer

Cove started with renting coliving spaces. Now we’ve expanded to more than just coliving spaces, providing flexibility for comfortable and enjoyable long term or short term stays in our beautiful properties. With over 8000 rooms across Singapore and Indonesia, we’re living our mission and growing our homes in South Korea and Japan.

Believing in the power of a team, we aim to build the leading tech flexible living platform in Asia Pacific, providing high quality and community-centric accommodations. Here we also encourage authenticity and fun to fully embrace being human in a driven and result focused environment to make things happen and ensure the dream becomes a reality.

With an office located in the bustling Blok M area, our Jakarta office is easily accessible by public transport and surrounded by a wide array of trendy eateries, creating an ideal environment for work-life balance and convenience.

Come enjoy the journey with us and become a Cove Superstar!

Job Title: Procurement Officer

Job-Type: 1 year contract

Reports To: Head of Finance Operations & Accounting

Location: Jakarta (covers all managed properties)

Role Summary:

The Procurement Officer is responsible for purchasing electricity tokens and operational supplies on behalf of all managed properties, working only from approved requests and through the company's official purchasing channels. The role consolidates buying that was previously spread across property operations, bringing consistency, speed, and a clean audit trail to every purchase.

What you’ll be doing:

Electricity token procurement

• Purchase electricity tokens for all properties through the company Alterra account, against approved requests that specify the meter ID (IDPEL) and amount.
• Ensure each token is recorded with its meter ID and token number, and that purchases are turned around promptly so no property is left without electricity.
• Confirm that any failed or limited purchase is refunded to the company balance

Supplies procurement

• Purchase operational supplies using the company Aspire card, against approved requests, from vendors on the approved-vendor master only.
• Obtain quotes or budget-owner approval for purchases above the approval threshold, per the Procurement SOP.
• Coordinate delivery to the requesting property and follow up on shortfalls or discrepancies.

Records, reconciliation & reporting

• Log every purchase accurately and promptly in the procurement reconciliation tracker (token log and supplies log).
• Maintain complete documentation for each transaction: the approved request, the source record, and the property's receipt confirmation.
• Support the monthly Alterra deposit reconciliation and help resolve any flagged exceptions or variances.
• Monitor per-property token consumption and raise anything that runs materially above its baseline.

Compliance & controls

• Follow the Procurement SOP and all segregation-of-duties rules without exception.
• Provide complete, unaltered source documentation to AP for verification, and cooperate fully with periodic audits.

Process & Coordination

• Create efficient and effective process
• Maintain close communication with the Operations team to ensure the process runs smooth and do not disturb the operational needs
• Involved in discussion of the selection of vendors, ensure the vendors are credible and within reasonable price range
• Negotiate price and t&c with vendors where necessary

What makes you a great fit:

• Diploma or Bachelor's degree in business, accounting, supply chain, or a related field - or equivalent practical experience.
• 3-5 years experience in procurement, purchasing, or finance/operations administration, ideally in property, hospitality, or multi-site operations.
• Comfortable with digital purchasing channels (e.g. Alterra / PPOB, e-wallets, online marketplaces) and company purchasing cards.
• Good planning, negotiation & interpersonal skills
• Strong spreadsheet skills (Excel / Google Sheets), including accurate data entry and working with formulas and reconciliations.
• Fluent in Bahasa Indonesia; working English is an advantage.