Executive Assistant

The Executive Assistant (EA) provides comprehensive, high- trust support to the Chief Executive Officer of CRNCY Group.  The role covers business and personal matters, corporate administration, and day-to-day management of the CEO’s schedule, communications, and affairs.    The EA is crucial in ensuring the CEO's organization and efficiency, maintaining the firm's affairs, upholding commitments, and ensuring general discipline.

Primary duties and responsibilities:
 Administrative Support

●     Manages the CEO's calendar, including scheduling and coordinating appointments and meetings.

●     Serves as the primary point of contact for urgent matters in the CEO’s absence.

●     Ensures constant attentiveness and responsiveness to communications, promptly notifying the CEO of any unavailability exceeding 15 minutes.

●     Ensures timely submission of reports to the CEO, facilitating review and feedback.

●     Proactively follows up on matters on behalf of the CEO.

●     Monitors and tracks action items and reports on missed deadlines.

●     Conducts and manages special projects and assignments with meticulous attention to detail and timely follow-up.

●     Records minutes for all management meetings and one-on-ones and maintains institutional memory across recurring matters.

●     Tracks deadlines and monitors the status of all meeting-related tasks.

●     Ensures timely follow-up on pre- and post-meeting action items.

●     Ensures timely distribution of meeting materials as per agreed deadlines.

●     Ensures corporate offices maintain expected appearance standards.

●     Manages the execution of the maintenance list.

●     Manages the CEO's personal bills, procurement, and related administrative matters

 Other Support

●     Handles routine correspondence with registered agents, attorneys, and other corporate service providers.

●     Prepares and submits bank account applications and periodic KYC/ Due Diligence updates for CRNCY Group entities and related parties, working directly with relationship managers at banks.

●     Coordinates with the Corporate team on document collection, notarization, and courier logistics required to support corporate filings and bank onboarding

●     Ensures the control, protection, and security of all classified and private information, operations, and property from unauthorized disclosure, misuse, theft, or loss.

●     Recognize partners, service providers, and friends with mementos

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements that follow are representative of the knowledge, skills, and abilities required. 

Education

   Bachelor’s Degree: a Degree in STEM is preferred.

  Minimum 3.5 G.P.A.

Work Experience

• A minimum of 4 years’ experience in a support role to senior management. 
• Prior exposure to corporate secretarial matters, registered agent coordination, and bank account onboarding/KYC is a strong advantage

 Knowledge/Skills/Abilities

Core Competencies

·         Exceptional intelligence and critical thinking, with honesty and persistence to work through problems.

·         High professional and personal integrity — mature, level-headed, and trustworthy under pressure.

·         Strong sense of accountability — owns outcomes, follows through, and reports openly on gaps or missed deadlines.

·         Clear, concise communicator, both verbally and in writing.

·         Proactive, resourceful, and self-directed, with the initiative to work independently, absent close supervision.

·         Service-oriented, with exposure to diverse cultures, an asset (e.g., through travel or living abroad).

·         Spanish proficiency is an asset, willingness to learn if not proficient

Technical & Regulatory Skills

 ●     Technologically savvy.

●     Working knowledge of Company Law and basic corporate governance concepts

●     Comfortable learning and using digital tools for scheduling, task tracking, and secure documents handling.