Facilities Manager

Job Title

Job Description Summary

Job Description

• Facilities Management:

· Oversee day-to-day operations of the facility, including maintenance, repairs, and service delivery.

· Ensure the building systems (e.g., HVAC, electrical, plumbing, fire safety) operate efficiently and are maintained according to standards.

· Manage preventive maintenance schedules and ensure minimal downtime for critical systems.

• Team Leadership:

· Lead, mentor, and develop the site facilities team, fostering a culture of excellence and continuous improvement.

· Allocate tasks, monitor team performance, and provide training to enhance skill sets.

• Vendor and Contract Management:

· Manage vendor relationships, ensuring service providers meet contractual obligations and performance standards.

· Negotiate contracts and monitor KPIs for vendors providing cleaning, security, landscaping, and other facility services.

· Conduct regular performance reviews with service providers.

• Budget and Financial Management:

· Prepare and manage the facilities budget, ensuring alignment with organizational objectives.

· Monitor expenses, identify cost-saving opportunities, and implement effective financial controls.

· Review and approve vendor invoices, ensuring accuracy and compliance.

• Health, Safety, and Compliance:

· Ensure compliance with local regulations, company policies, and industry health, safety, and environmental performance standards.

· Implement risk assessments, emergency response plans, and regular safety inspections.

· Collaborate with the EHS team to promote a culture of workplace safety.

• Client and Stakeholder Engagement:

· Serve as the primary point of contact for internal and external stakeholders, addressing issues promptly and professionally.

· Build strong relationships with site occupants, leadership, and the global facilities management team.

• Respond to tenant inquiries and complaints with prompt resolution.

• Project Management:

· Lead facility improvement projects, renovations, and capital upgrades.

· Develop project scopes, manage timelines, and coordinate resources to ensure successful project delivery.

• Technology and Innovation:

· Implement and manage building management systems (BMS) and other technology solutions for facility optimization.

· Explore innovative practices to enhance sustainability and energy efficiency.

• Reporting and Documentation:

· Prepare regular reports on facility performance, including operational metrics, budget updates, and compliance audits.

· Maintain accurate documentation for facility operations, maintenance records, and vendor contracts.

• EHS ERT responsibilities:

· To support the EHS initiatives rolled out by the In-country EHS Lead.

· Be actively involved in the Company Emergency Response team member for the site.

· Managed risk assessment and compliance approval for service providers, including OEM vendors at the site.

· To conduct a safety induction course for the new joiners.

· Responsible for the safe & healthy environmental-related scope of work.

INCO: “Cushman & Wakefield”