Receptionist & Admin Assistant

Receptionist

• Welcome and greet visitors, candidates, clients, and business partners in a professional manner.

• Manage incoming calls, emails, and general inquiries and direct them to the appropriate person or department.

• Maintain the reception area in a professional and organized condition.

• Manage visitor registration and issue visitor access cards when required.

• Coordinate meeting room bookings and ensure meeting rooms are prepared for visitors and employees.

• Receive, sort, and distribute incoming mail, courier deliveries, and documents.

Administrative Support

• Provide administrative support to HR and other departments as required.

• Prepare and maintain administrative documents, reports, records, and filing systems.

• Manage office supplies and stationery, including monitoring stock levels and coordinating replenishment.

• Support the organization of internal meetings, events, and company activities.

• Handle administrative requests and ensure timely follow-up and closure.

• Maintain accurate records of office-related expenses, invoices, and services when required.

Office Management

• Support the smooth day-to-day operation of the office.

• Coordinate with maintenance, cleaning, security, courier, and other facility service providers.

Requirements

• Bachelor’s degree in Business Administration, HR, or a related field.

• 3–5 years of experience in reception, administration, office management, or a similar role.

• Previous experience in a multinational or FMCG environment is an advantage.

• Very good command of English and Arabic.

• Good knowledge of Microsoft Office, particularly Word, Excel, and Outlook.