Facilities Manager

Job Title

Facilities Manager

Department

HAM Administration

Reports To

Head of Administration

Direct Reports

Facilities Supervisors, Housekeeping Supervisor, Technicians, Cleaners, Groundskeepers

Location

Plant Site, Ibeju-Lekki Lagos

Employment Type

Full-time

1. Job Purpose

To ensure the plant's utilities, grounds and support services are safe, clean, compliant and fully operational. The role also manages housekeeping standards and all facilities-related vendors, including statutory engagement with the Lagos State Waste Management Authority (LAWMA).

2. Key Responsibilities

A. Housekeeping

• Set, monitor and enforce cleanliness and hygiene standards across the plant, offices, canteen, restrooms and common areas.
• Prepare cleaning schedules, checklists and inspection routines.
• Manage the housekeeping team's rosters, supplies and equipment.
• Conduct regular inspections and ensure corrective action is taken promptly.
• Oversee pest control and fumigation programmes.

B. Waste Management and LAWMA Liaison

• Ensure proper segregation, collection, storage and disposal of general and industrial waste.
• Serve as the primary contact with LAWMA and its accredited waste contractors.
• Maintain valid registrations, permits, waste manifests and payment records.
• Schedule waste collections to prevent overflow and site contamination.
• Ensure compliance with Lagos State environmental regulations and the plant's EHS policies.
• Support audits and inspections by LAWMA, LASEPA and other regulatory bodies.

C. Vendor Management

• Identify, evaluate and onboard facilities service providers (cleaning, security, catering, transport, maintenance, pest control, waste).
• Negotiate contracts and service level agreements (SLAs).
• Monitor vendor performance using KPIs and conduct periodic reviews.
• Verify and approve vendor invoices before payment.
• Ensure vendors comply with HSE requirements, insurance and statutory obligations.

D. Health, Safety and Compliance

• Enforce safe working practices in all facilities activities.
• Ensure fire safety equipment, emergency exits and evacuation plans are maintained and tested.
• Investigate facilities-related incidents and implement corrective actions.
• Maintain compliance with applicable regulations and permits.

E. Reporting and Team Leadership

• Submit weekly and monthly facilities, housekeeping and vendor performance reports.
• Supervise, train and appraise facilities staff.
• Handle staff and vendor disputes and escalate issues where necessary.

3. Key Performance Indicators (KPIs)

4. Qualifications and Experience

• B.Sc./HND in Facilities Management, Engineering, Estate Management, Environmental Management or a related field.
• 7+ years' facilities management experience, at least 3 in a supervisory or managerial role (manufacturing or plant environment preferred).
• Professional certifications are an advantage (e.g., NEBOSH/IOSH, IFMA/BIFM, PMP).

5. Skills and Competencies

• Strong knowledge of plant maintenance, utilities, and housekeeping standards.
• Experience dealing with LAWMA, LASEPA and other Lagos State regulators.
• Contract negotiation and vendor performance management.
• Budgeting and cost control.
• Leadership, communication and problem-solving.
• Proficiency in MS Office and facilities software.

6. Working Conditions

• Based at the plant, with regular site walks and inspections.
• May be required to respond to emergencies outside normal working hours.