Time Office Assistant

Job Summary

The Time Office Assistant is responsible for supporting workforce time and attendance administration by maintaining accurate employee attendance records, monitoring shift schedules, processing time-related data, and assisting with workforce reporting.

Ensures employee time records are properly documented and aligned with company policies, payroll requirements, and operational needs.

Key Responsibilities

• Monitor and record daily employee attendance, resumption, closing times, and shift movements.
• Maintain accurate attendance registers, time sheets, and biometric attendance records.
• Verify employee clock-in and clock-out records and identify attendance discrepancies.
• Process leaves, overtime, shift changes, off-days, and other workforce attendance adjustments.
• Assist in preparing attendance and man-hour reports for management review.
• Track employee absenteeism, lateness and early departures, and maintaining related records.
• Update and maintain employee attendance databases and filing systems.
• Support payroll preparation by providing accurate attendance and overtime information.
• Ensure attendance records comply with company policies and statutory requirements.
• Monitor biometric devices and report attendance system issues for prompt resolution.
• Respond to employee inquiries relating to attendance records, shift schedules, and time-off requests.
• Generate periodic reports on attendance trends, overtime utilization, and workforce availability.
• Maintain confidentiality of employee records and organizational data.
• Perform other administrative duties related to workforce time management and record keeping.

Qualifications and Requirements

• Bachelor's Degree or HND in Business Administration, Human Resource Management, Statistics, Accounting, or a related field + 2 - 5 years’ experience
• Knowledge of attendance management systems and payroll processes.

  Proficiency in Microsoft Excel, Word, and other Microsoft Office applications

Key Skills & Competencies

• Strong interpersonal skills with a focus on employee engagement and issue resolution.
• Understanding of HR practices, grievance handling, and conflict management.
• Excellent communication and coordination skills across multiple departments.
• Good organizational skills with attention to detail and ability to multitask.
• Proficiency in HRIS systems and Microsoft Office Suite.
• Ability to work independently in high-pressure operational environments.

Benefits

• Private Health Insurance
• Pension Plan
• Paid Time Off
• Training & Development