Creditors Clerk

Reference: JHB007394-VDK-1

We are seeking a highly organised, detail-oriented and experienced Creditors Clerk with a minimum of 3 years’ proven experience managing the full-function creditors/accounts payable cycle within a large, complex corporate environment.

The successful candidate must have extensive hands-on experience independently managing high-volume supplier accounts, performing complex reconciliations, processing invoices and payments, resolving discrepancies and ensuring accurate financial reporting. This role requires a strong understanding of the entire creditors lifecycle, from initial invoice receipt and verification through to final payment, allocation and account reconciliation.

The ideal candidate will demonstrate strong accounting knowledge, exceptional attention to detail and the ability to manage demanding financial deadlines while maintaining accuracy and accountability. Duties & Responsibilities

Minimum Requirements

• Matric / Grade 12 (compulsory).
• Relevant qualification in Accounting, Finance or Bookkeeping advantageous.
• Minimum 3 years’ recent, hands-on experience in a full-function Creditors / Accounts Payable role.
• Proven experience managing large, complex corporate supplier accounts within a high-volume corporate environment. Experience limited to small businesses or basic invoice capturing will not be sufficient.
• Demonstrated experience managing the entire creditors process from invoice receipt and verification through to processing, reconciliation, payment preparation, allocation and final account resolution.
• Strong experience reconciling complex supplier statements, investigating discrepancies and resolving outstanding transactions.
• Experience with foreign supplier reconciliations and foreign currency transactions.
• Sound understanding of accounting principles, general ledger allocations, accruals and financial reporting requirements.
• Proficiency in Microsoft Excel, Outlook and other MS Office applications.
• Previous experience working on Sage X3 will be highly advantageous.
• Excellent verbal and written communication skills, with the ability to engage professionally with suppliers, internal stakeholders and management.
• Ability to independently manage a demanding workload, prioritise competing deadlines and maintain exceptional accuracy under pressure.
• Strong analytical, problem-solving and organisational skills, with meticulous attention to detail.
• A reliable, accountable and performance-driven individual who takes ownership of assigned responsibilities and works effectively within a team.

Key Responsibilities

• Manage the complete end-to-end creditors/accounts payable function, from invoice receipt, verification and processing through to supplier reconciliations, payment preparation, allocations and final account resolution.
• Independently manage large, complex and high-volume corporate supplier accounts, ensuring accurate processing, financial control and adherence to deadlines.
• Process supplier invoices, expenses, credit notes and payments, ensuring correct general ledger allocations, cost centre coding and accurate financial reporting.
• Perform detailed monthly supplier statement reconciliations, including foreign supplier accounts, and investigate and resolve discrepancies.
• Manage and resolve supplier queries, outstanding transactions and payment discrepancies, ensuring no queries remain unresolved for longer than 30 days.
• Prepare supplier payments in accordance with approved payment schedules, ensuring suppliers are paid accurately and on time.
• Compile and maintain monthly accruals schedules, ensuring expenses are recognised in the correct financial reporting period.
• Support month-end closing, creditors reporting and audit requirements while maintaining accurate financial records and compliance with company policies.
• Liaise effectively with suppliers, internal stakeholders and management to ensure the smooth operation of the creditors function.

Key Competencies

• Full-Function Creditors Expertise: Thorough practical understanding of the complete accounts payable cycle within a large corporate environment.
• Complex Account Reconciliations: Ability to independently reconcile high-volume, complicated supplier accounts and resolve discrepancies.
• Accounting and Financial Accuracy: Strong understanding of accounting allocations, accruals, general ledger transactions and financial controls.
• Attention to Detail: Exceptional accuracy when processing financial transactions and reconciling accounts.
• Accountability and Ownership: Takes full responsibility for assigned supplier accounts, outstanding queries and deadlines.
• Deadline Management: Ability to remain productive and deliver accurate results under pressure, particularly during month-end.
• Communication and Teamwork: Strong interpersonal skills with the ability to work collaboratively with finance teams, suppliers and management.