Bulk Liquid Coordinator

This role is based at our Bardstown, KY Bottling facility. Schedule is Monday-Friday 6:30am-2:30pm.

What the Role Is

The Bulk Liquid Coordinator is responsible for coordinating bulk liquid, import, export, storage, and Harvest Room activities to ensure accurate, timely, and compliant movement of bulk spirits and related materials. This role coordinates bulk customer orders, import tanker and railcar transactions, storage-tank inventory, barrel movements, shipping and customs documentation, and related IFS/BIC transactions while coordinating across Customer Service, Shipping, Harvest Room, freight forwarders, customs brokers, and other partners.

How You Will Spend Your Time?

• Manage bulk liquid and case-goods customer orders, including inventory, barrel movements, documentation, billing support, and issue resolution.
• Coordinate domestic and international bulk shipments by tanker and railcar, working with customers, brokers, freight partners, and internal teams.
• Maintain accurate storage-tank, bulk, and transport inventory records; reconcile transactions and investigate discrepancies.
• Coordinate harvest room and loadout operations, including freight setup, shipment paperwork, and communication with warehouse and production teams.
• Prepare and maintain required regulatory, customs, TTB, and customer documentation and reports.
• Use IFS, BIC, and related systems to process, track, reconcile, and balance transactions across departments.
• Provide backup coverage, cross-train with team members, and support process improvements and departmental training.

Who You Are…

Required Skills and Experience:

• High school diploma or GED required; Associate’s degree in Business or technical field preferred
• Minimum 3 years’ experience coordinating bulk inventory in a manufacturing environment.
• Proficient use of Microsoft Word, Excel, and Outlook.
• Previous experience with bulk inventory management.
• Knowledge of principles and methods for moving bulk consumer goods, including the relative costs and benefits.
• Knowledge of raw material inventory and accounting practices.
• Experience managing bulk liquid, inventory, customer orders, purchase orders, and related billing or transfer documentation.
• Knowledge of domestic and international shipping, import/export processes, customs documentation, and freight coordination.
• Ability to manage routine order, shipment, and inventory exceptions while partnering with Customer Service and operations teams.
• Strong inventory management, transaction reconciliation, and discrepancy-resolution skills.
• Experience coordinating loadouts, warehouse movements, transportation, and shipping documentation such as bills of lading and invoices.
• Familiarity with regulatory and compliance documentation, including TTB, customs, and safety requirements.
• Proficiency using ERP or inventory-management systems; IFS and BIC experience preferred.
• Strong attention to detail, organization, communication, and ability to manage multiple time-sensitive priorities.
• Ability to collaborate across operations, warehouses, customer service, shipping, and external partners.
• Experience supporting process improvements, cross-training, and departmental backup coverage.
• Demonstrated ability to use artificial intelligence (AI) tools to improve efficiency, streamline routine work, identify process improvements, and support better business decisions.

Valued but not Required Experience:

• Knowledge of lean manufacturing principles.
• Previous experience in distilled spirits industry.
• Advanced computer skills, including knowledge of ERP systems such as IFS.

Physical Requirements

While performing duties of job, the employee is occasionally required to:

• Stand; walk; use hands and fingers to handle, or feel objects, and use a computer; reach with hands and arms
• Lift and/or move up to 50 pounds

Benefits

• Paid Vacation
• 11 Paid Holidays
• Health, Dental & Vision eligibility from day one
• FSA/HSA
• 401K match
• EAP
• Maternity/Paternity Leave

Heaven Hill and its affiliates are committed to fostering a diverse workforce as an Equal Employment Opportunity company. We invite applications from candidates of all backgrounds, without regard to race, religion, color, sex, sexual orientation, natural origin, gender identity or expression, age, disability, veteran status, or any other legally protected characteristic.