Office Assistant

In Office

DEPT® is a Growth Invention company built to help the world’s most ambitious brands grow faster. Operating at the intersection of technology and marketing, our 4,000+ specialists deliver growth invention services across Brand & Media, Experience, Commerce, CRM, and Technology & Data. We’re 50|50 tech and marketing, partner-led, and first to move. Clients include Google, Lufthansa, Meta, eBay, and OpenAI. We have been certified B Corp and Climate Neutral since 2021.

JOB PURPOSE

We are looking for an Office Assistant who will ensure that our office runs smoothly, and create a work environment in which everyone feels comfortable. 

Yes, we are eager to bring on board the most talented experts in the game. Someone who is eager to learn and strives towards a better world, takes the stage, is a futurist at heart, and someone who is down to cheer with us to a successful week as well! Ultimately, we are looking for a unique individual who is able to strengthen our collective.

This is a full-time role in the office for 5 days a week.

Please note that this is a fixed-term position for a period of one year.

WHAT YOU'LL DO

• Responsible for reception and telephone support, all communications, and all organizational and administrative office activities;
• Manage office supply orders, including drinks, snacks, water, toiletries and other essential items needed for the smooth day-to-day operation of the office.
• Support the HR team in all matters, in particular with updating and maintaining office policies and procedures, ensuring that health and safety policies are up to date, managing and updating HR databases (new hires, terminations, vacations, sick leaves and employee benefits), drafting documents, and general administration;
• Support your colleagues in preparatory bookkeeping, and when it comes to business travel and organizing team building activities, you are the go-to-person, coordinator, and expert in our travel booking tool.
• Support the sourcing, ordering, and coordination of gifts for employees, including researching suitable options, requesting offers from suppliers, and coordinating orders.
• Assist in planning, organizing, and coordinating office events and activities that promote employee engagement, strengthen team spirit, foster connection and belonging, celebrate team achievements, and create a positive and welcoming office environment.

WHAT YOU'll BRING

• Speak and write English fluently;
• Have 3+ years of experience working as an office assistant or in a related field;
• Are highly computer literate and are expert in MS Office/Google Docs;
• Stand out for your service orientation and organizational skills;
• Are responsible, trustworthy and handle internal company matters discreetly;
• Have the ability to learn quickly new processes and tools;
• Have meticulous attention to detail and are very well organized;
• Have knowledge and experience in HR administration and processes;
• Have experience in finance and accounting (would be considered a plus!);
• Have a driving license B (would be considered a plus!).

WHAT YOU'll GET

• Private healthcare.
• Monthly bus ticket.
• SportMaster card with which you may do sport activities each day in different locations.
• Profit sharing bonus at the end of each year.
• Refreshments provided in the office all week, as well as drinks at 4pm on a Friday.
• A reputation for doing good. DEPT® has been a Certified B Corp® since 2021 and named ‘Agency of the Year’ at both The Lovies and The Webby Awards.
• Awesome clients. Whether big or small, local or global - at DEPT® you’ll get the opportunity to work with clients of all sizes and across all industries. And we celebrate all of our successes together!
• The opportunity for possibility. We want to enable you to do what you do best and help you develop your skills further with training, development and certifications.
• Global annual DEPT® Cares Month in which employees come together and donate their skills to support local charities

WHY DEPT®?

We are a Growth Invention company built to help the world’s most ambitious brands grow faster. Operating at the intersection of technology and marketing, we create what is next by pioneering ideas, acting fast, and moving further because standing still just is not in our DNA.

We are drawn to people who stay curious, move with intent, and never stop inventing. Our culture runs on three values: better together, relentlessly curious, and get sh*t done. It is how we work, how we grow, and how we make things that matter.

At DEPT®, you will find the freedom to explore, the space to collaborate, and the trust to make a real impact for our clients, for each other, and for the world we are helping to build.

DIVERSITY, EQUITY & INCLUSION 

At DEPT®, we take pride in creating an inclusive workplace where everyone has an equal opportunity to thrive. We actively seek to recruit, develop, nurture, and retain talented individuals from diverse backgrounds, with varying skills and perspectives.

Not sure you meet all qualifications? Apply, and let us decide! Research shows that women and members of underrepresented groups tend not to apply for jobs when they think they may not meet every requirement, when in fact they do. We believe in giving everyone a fair chance to shine.

We also encourage you to reach out to us and discuss any reasonable adjustments we can make to support you throughout the recruitment process and your time with us.

Want to know more about our dedication to diversity, equity, and inclusion? Check out our efforts  here.