Administrative Assistant, NCT

Job Description:

Job Title: Administrative Assistant

Corporate Title: NCT

Location: Mumbai, India

Role Description

The position supports C&SF / PPL Management Team. The positions will handle department administration. This includes time management of CIOs and their correspondence, as well as supporting key initiatives through proactive organizational and coordination skills.

What we’ll offer you

As part of our flexible scheme, here are just some of the benefits that you’ll enjoy,

• Best in class leave policy.
• Gender neutral parental leaves
• 100% reimbursement under childcare assistance benefit (gender neutral)
• Sponsorship for Industry relevant certifications and education
• Employee Assistance Program for you and your family members
• Comprehensive Hospitalization Insurance for you and your dependents
• Accident and Term life Insurance
• Complementary Health screening for 35 yrs. and above

Your key responsibilities

• Ownership for setting up meetings across multiple time zones, booking rooms, organizing passes, and coordinating catering so that events run without disruption
• Preparation of material for internal and external mandates e.g., presentations, spreadsheets, management reports, agendas to a professional standard, maintaining attention to detail
• Establishing trust, should be able to handle extensive telephone and email correspondence on the senior manager’s behalf
• Facilitating the senior manager’s travel plans with minimum disruption, including planning, and booking detailed travel itineraries (flights, hotels visas), organizing travel meetings and reimbursement of travel expenses
• Co-ordination for office supplies, seating plans and office moves to ensure efficient use of office resources. Handling purchase orders and expense/ invoice processing in a timely manner
• Co-ordination for on-boarding of new employees and contractors to minimize set-up time
• Work with other executive assistants wherever necessary to ensure support needs are covered when required e.g., short-term absence
• Proactiveness in providing administrative support for project work and ad hoc activities as necessary
• Co-ordination of complex calendars and schedules to ensure effective time management and prioritization of engagements wherever necessary

Your skills and experience

• Proven administrative experience in similar role, assisting senior management
• Excellent oral and written communication skill, demonstrating a passion for quality and attention to detail
• Good organization skills and ability to prioritize workflow, demonstrating flexibility when handling multiple tasks
• Proven ability to work well under pressure in a fast -paced environment
• Excellent computer skills, email application, and basic experience of working with databases.
• Ability to work well in virtual teams in matrix organizations.
• Ability to handle confidential information discreetly.

Proven ability to leverage AI tools to enhance productivity, optimise workflows to solve business problems, while applying critical judgment to ensure responsible and ethical use of data and AI outputs.

How we’ll support you

• Training and development to help you excel in your career.
• Coaching and support from experts in your team.
• A culture of continuous learning to aid progression.
• A range of flexible benefits that you can tailor to suit your needs.

About us and our teams

Please visit our company website for further information:

https://www.db.com/company/company.html

We strive for a culture in which we are empowered to excel together every day. This includes acting responsibly, thinking commercially, taking initiative and working collaboratively.

Together we share and celebrate the successes of our people. Together we are Deutsche Bank Group.

We welcome applications from all people and promote a positive, fair and inclusive work environment.