Senior Payroll Specialist

Role Purpose

The Payroll Executive is responsible for executing end-to-end payroll and personnel administration processes for both direct company employees and outsourced staff across all locations in Egypt. This role ensures accurate and timely payroll execution, full compliance with local labor laws and social insurance regulations, and well-organized Human Resources systems and records. Additionally, the role acts as a central point of contact supporting operational Human Resources tasks related to third-party vendor invoicing, employee benefits, medical services, and administrative coordination.

Key Responsibilities

• Manage and maintain Human Resources operations and personnel administration processes in full compliance with Egyptian labor laws, social insurance regulations, and internal company policies.
• Ensure accurate and timely end-to-end payroll processing for both direct employees and outsourced staff in close coordination with internal departments and external stakeholders.
• Review and validate monthly Human Resources and payroll reports submitted by the Payroll Specialist to confirm data accuracy and completeness.
• Review, reconcile, and settle third-party outsourced staff invoices in accordance with contractual terms and organizational timelines.
• Update and revise payroll schemes and local Human Resources operational policies as required.
• Follow up on onboarding, contract management, and offboarding/resignation administration for both internal and outsourced personnel.
• Ensure full compliance with local labor office and social insurance authority requirements, handling all statutory documentation and inspections.
• Administer Human Resources systems related to employee master records, payroll execution, time and attendance, and leave balances, requests, and adjustments.
• Organize and maintain both physical and electronic personnel filing systems to ensure seamless document retrieval, audit readiness, and legal compliance.
• Prepare and process personnel-related documentation, including employee letters, statutory social insurance forms, and purchase requisitions.
• Manage employee inquiries regarding health and life insurance coverage, medical claims, planned medical programs, and coordinate health and wellness initiatives.
• Monitor and update the Conflict of Interest compliance tracking dashboard and execute additional Human Resources operational projects as assigned by the Human Resources Operations Manager.

Qualifications, Experience and Competencies

• University Graduate with a Bachelor's degree in Business Administration, Human Resources, Accounting, or a closely related field.
• Minimum of 5 years of progressive Human Resources experience, with a primary focus on end-to-end payroll execution and personnel administration in Egypt.
• Proven experience managing outsourced and third-party staff administration, including vendor contract and invoice reconciliation, is a strong advantage.
• Proficient command of the English language, both written and spoken.
• In-depth, practical knowledge of Egyptian labor law, social insurance regulations, income tax calculations, and labor office procedures.
• Hands-on proficiency in administering Human Resources systems related to employee records, payroll processing, and time-and-attendance management.
• Advanced proficiency in Microsoft Office applications (specifically Microsoft Excel, Word, and PowerPoint), with strong data entry speed and numerical accuracy.
• Relevant professional certifications in Human Resources management, payroll administration, or Egyptian labor legislation are a plus.
• Exceptional attention to detail, ensuring high accuracy across all payroll calculations, statutory filings, and administrative documentation.
• Strong organizational, time-management, and communication skills, with the ability to collaborate effectively with Finance, Operations, labor authorities, medical providers, and outsourcing vendors.

Equal Treatment Clause: We are committed to fostering equal opportunity and strictly reject all forms of discrimination. At DHL Group, employee selection is based exclusively on individual qualification, performance, skills, and professional experience.

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