Office Services Clerk

Dinsmore is seeking a proactive and tech-savvy Office Services Clerk to serve as the operational backbone of our Wheeling, WV office. This is a dynamic role for a natural problem-solver who enjoys being the go-to resource for our attorneys, ensuring our daily operations are flawless.

Responsibilities include, but are not limited to:

Document & Print Production: Over-see and execute high-volume printing, scanning, binding and copying projects with strict attention to detail and confidentiality

Inventory & Office Upkeep: Monitor, order and organize office and kitchen supplies so the team never runs out of essentials

Event Coordination: Assist with the creative planning and detailed execution of office events

First-Line IT Support: Troubleshoot basic tech glitches, handling minor issues with office equipment as well as coordinating with our IT department to resolve larger technical snags quickly

Recycling Management: Take ownership of the office recycling program by collecting, organizing, and sorting regular recycling to the local recycling bins as well as driving electronic recycling (e-waste) to Staples for proper disposal

Logistics & Mail Services: Assist in outgoing mail including packages, time-sensitive legal documents and executing runs to the local courthouse

Office & Workstation Coordination: Seamlessly assist in the setup and breakdown of workstations for new hires and departing employees ensuring their spaces are properly configured and ready to go

Communications & Hospitality: Can answer incoming telephone calls with professionalism, direct inquiries efficiently and provide warm, frontline reception support

Provide Relief Reception Coverage: Serve as the back-up to our receptionist with duties that include; answering phone calls, distributing incoming mail, assisting attorneys with administrative tasks like time entry, new client intake, and billing

Requirements

Strong customer service and interpersonal skills

Excellent organizational skills with the ability to manage multiple priorities and deadlines

Proficiency in Microsoft Office Suite and office technology

Ability to troubleshoot office and videoconferencing equipment

Strong attention to detail and commitment to accuracy

Ability to work both independently and collaboratively in a team environment

Experience in supporting attorneys and professional staff preferred

Knowledge of courthouse procedures and legal office operations is preferred

Ability to lift and transport office supplies, files, and equipment weighing up to 50 pounds, with or without reasonable accommodation

Experience with legal document handling

Demonstrate confidentiality and discretion